Operations Coordinator

NSC Staffing; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Medical insurance

Vision insurance

Job summary

NSC Staffing is seeking an Operations Coordinator in Charlotte, NC to support daily and weekly administrative functions for the One NSC process. You will collaborate with Branch Managers, recruiters, and field staff to ensure smooth branch operations and efficient recruiting and business workflows.

The role covers onboarding, time processing, candidate background checks, invoicing support, and general office duties. It requires onsite work, commuting to the location, and no visa sponsorship.

Qualifications

• 1+ years of administrative experience.
• Authorized to work in the United States.
• Willing to work in an onsite setting.
• Commuting to the job location is required.

Responsibilities

• Handle onboarding paperwork and I-9/E-Verify processing.
• Coordinate time reporting and setup for client billing and payroll in BTE.
• Conduct background checks and drug screens per client requirements.
• Assist invoicing by reviewing correction requests and communicating changes.
• Answer inbound calls, manage office supplies, greet visitors, and prepare meeting spaces.

Skills

Administrative experience

Onboarding coordination

Tools

Bullhorn Time and Expense (BTE)

Job description

About the job

Position Purpose:

The Operations Coordinator plays a key part in the daily and weekly administrative functions for the One NSC process. Each Operations Coordinator will work with their assigned Branch Managers, recruiters, sales representatives, and field associates to ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk).

Onboarding:

Sending and processing new hire and rehire paperwork, sending and processing I-9s/E-Verify's.

Time Processing:

Client and candidate communication regarding time reporting. Setting up placements accurately for clients' specific billing and payroll needs prior to time-entry within the BTE (Bullhorn Time and Expense) system. Time processing within BTE for assigned workloads (example include but are not limited to: Client based, Business Development Manager based, ranch based).

Candidate Prep:

Running company standard background checks in addition to client or job specific background check and drug screen requirements prior to candidate starting assignment.

Invoicing Assistance:

Review correction requests and communicate any changes needed to business development manager, Lead OC, candidate, recruiter, and client prior to correction being made.

Office duties:

Answering inbound calls, troubleshooting candidate issues, office supply inventory, greeting walk-ins, meeting supply organization and preparation.

Featured benefits

• 401(k)
• Dental insurance
• Medical insurance
• Vision insurance

Requirements added by the job poster

• Commute to this job's location
• Accept a background check
• Working in an onsite setting
• Authorized to work in the United States
• 1+ years of experience in Administrative
• No need for visa sponsorship