Office Manager

gleanwork; Mountain View (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Glean seeks an organized Office Manager to run day-to-day operations in our Mountain View office on a 6-month contract, with potential extension or conversion. You will coordinate facilities, vendors, and F&B, supporting a productive and welcoming environment for the team.

You will implement policies, manage supplies and badging, plan engagement events, and liaise with finance on expenses, ensuring efficient, compliant operations in a fast-paced startup setting.

Qualifications

• Strong organizational and multitasking abilities with the capacity to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency with MS Office, spreadsheets, and database management.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Good problem-solving and decision-making abilities.
• Ability to work independently and in a team.

Responsibilities

• Develop and implement office policies and procedures to ensure smooth operations.
• Order and manage office supply inventory.
• Manage F&B for our South Bay office.
• Maintain badging procurement for employees and new hires.
• Plan and execute monthly employee engagement events.
• Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.
• Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
• Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.
• Manage office equipment and technology, including computers and printers.
• Address any facility issues promptly and efficiently.
• Assist with collecting, cleaning, and resetting laptops
• Monitor and manage office budgets and expenses
• Serve as a point of contact between employees, management, and external stakeholders
• Coordinate with the finance department for expense tracking and reporting.

Skills

Organizational skills

Multitasking

Communication skills

Discretion with confidential info

Attention to detail

Problem solving

Teamwork

Tools

MS Office

Spreadsheets

Database management

Job description

About Glean:

Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry's most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles.

At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean's agentic capabilities - AI agents that automate real work across teams by accessing the industry's broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level.

Recognized by Fast Company as one of the World's Most Innovative Companies (Top 10, 2025), by CNBC's Disruptor 50, Bloomberg's AI Startups to Watch (2026), Forbes AI 50, and Gartner's Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we're helping the world's largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality.

If you're excited to shape how the world works, you'll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more. You'll be deeply embedded where people get things done. You'll ship agentic capabilities on an open, extensible stack, with the craft and care required for enterprise trust, as we bring Work AI to every employee, in every company.

About the Role:

We're looking for a highly organized and proactive Office Manager to lead day-to-day operations at our office. You'll be essential in creating a smooth, welcoming, and productive environment-ensuring everything from facilities to vendor coordination runs efficiently.

You will:

• Develop and implement office policies and procedures to ensure smooth operations.
• Order and manage office supply inventory
• Manage F&B for our South Bay office
• Maintain Badging procurement for employees and new hires
• Plan and execute monthly employee engagement events
• Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.
• Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
• Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.
• Manage office equipment and technology, including computers and printers.
• Address any facility issues promptly and efficiently.
• Assist with collecting, cleaning, and resetting laptops
• Monitor and manage office budgets and expenses
• Serve as a point of contact between employees, management, and external stakeholders
• Coordinate with the finance department for expense tracking and reporting.

About you:

• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a team environment.

Location:

This role is onsite (5 days a week in our Mountain View office)

Compensation & Benefits:

This role will be a 6 -month contract position with the possibility of extension and/or conversion based on performance and company needs. The range for this position is $35-$45/ hour. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.

We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

AI-First Mindset at Glean:

At Glean, AI fluency is core to how we work and we're committed to ensuring every new hire feels confident integrating AI into their everyday work. As part of the interview process, you'll complete a brief AI-focused exercise or discussion so we can understand how you think about, design, and use AI to drive impact i