Onsite Office & Operations Coordinator

Cyber Defense Technologies; Saint Petersburg (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Paid time off

Holiday pay

Disability insurance

Life insurance

Retirement plans

Wellness programs

Job summary

Cyber Defense Technologies in Saint Petersburg, FL is seeking a full-time Office Administrator to support the local office onsite five days a week. You will coordinate meetings, arrange travel for staff and visiting leadership, answer calls and emails, and maintain office records and inventories.

This role requires strong organizational and communication skills, proficiency with Microsoft Office and Adobe, discretion with confidential information, and the physical ability to lift 50 lbs.

Qualifications

• Proven experience as an office administrator or similar role.
• Proficient in Microsoft Office and Adobe.
• Strong organizational and interpersonal skills.
• Detail-oriented with high accuracy.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Ability to lift and maneuver 50 lbs or more.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Coordinate and schedule meetings, appointments, and travel arrangements for local employees, customers, as we as visiting staff and leadership.
• Assist with Executive/VP level travel arrangements, scheduling and expense reporting.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Maintain and update office records and physical inventories ensuring accuracy and accessibility.
• Make copies, collate, and general filing or records management as necessary.
• Effectively manage the coordination of material shipping and receiving.
• Manage incoming and outgoing mail and packages via FedEx, USPS, UPS.
• Liaise with building manager; submit facility maintenance requests through the building management portal.
• Manage an office allowance for provisions and morale events.
• General office upkeep (i.e., keeping things organized, taking out trash, etc.)
• Communicate daily with the CDT operations team based in VA
• Compile information and publish a monthly newsletter for the company highlighting important topics as directed by senior leadership.
• Plan and execute internal and external events, including logistics, budgeting and vendor coordination.
• Develop and maintain documentation for turnover.
• Other general assistant type duties as requested by the leadership team.

Skills

Administrative experience

Organizational skills

Interpersonal skills

Communication skills

Discretion with confidential info

Physical fitness

Tools

Microsoft Office

Adobe Acrobat

Job description

Cyber Defense Technologies in Saint Petersburg, FL is seeking a full-time Office Administrator to support the local office onsite five days a week. You will coordinate meetings, arrange travel for staff and visiting leadership, answer calls and emails, and maintain office records and inventories.

This role requires strong organizational and communication skills, proficiency with Microsoft Office and Adobe, discretion with confidential information, and the physical ability to lift 50 lbs.