Office Administrator

Cyber Defense Technologies; Saint Petersburg (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Paid time off

Holiday pay

Disability insurance

Life insurance

Retirement plans

Wellness programs

Job summary

Cyber Defense Technologies in Saint Petersburg, FL is seeking a full-time Office Administrator to support the local office onsite five days a week. You will coordinate meetings, arrange travel for staff and visiting leadership, answer calls and emails, and maintain office records and inventories.

This role requires strong organizational and communication skills, proficiency with Microsoft Office and Adobe, discretion with confidential information, and the physical ability to lift 50 lbs.

Qualifications

• Proven experience as an office administrator or similar role.
• Proficient in Microsoft Office and Adobe.
• Strong organizational and interpersonal skills.
• Detail-oriented with high accuracy.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Ability to lift and maneuver 50 lbs or more.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Coordinate and schedule meetings, appointments, and travel arrangements for local employees, customers, as we as visiting staff and leadership.
• Assist with Executive/VP level travel arrangements, scheduling and expense reporting.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Maintain and update office records and physical inventories ensuring accuracy and accessibility.
• Make copies, collate, and general filing or records management as necessary.
• Effectively manage the coordination of material shipping and receiving.
• Manage incoming and outgoing mail and packages via FedEx, USPS, UPS.
• Liaise with building manager; submit facility maintenance requests through the building management portal.
• Manage an office allowance for provisions and morale events.
• General office upkeep (i.e., keeping things organized, taking out trash, etc.)
• Communicate daily with the CDT operations team based in VA
• Compile information and publish a monthly newsletter for the company highlighting important topics as directed by senior leadership.
• Plan and execute internal and external events, including logistics, budgeting and vendor coordination.
• Develop and maintain documentation for turnover.
• Other general assistant type duties as requested by the leadership team.

Skills

Administrative experience

Organizational skills

Interpersonal skills

Communication skills

Discretion with confidential info

Physical fitness

Tools

Microsoft Office

Adobe Acrobat

Job description

Overview:

CDT is seeking to add a customer focused full-time Office Administrator to join our team onsite in St. Petersburg, FL. This position is on-site five days a week. This position reports to the VP of Operations in VA and works closely with all employees at the St. Petersburg office to meet local requirements.

Clearance Requirements:

No clearance is required. Must pass a 7-year background check.

Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Coordinate and schedule meetings, appointments, and travel arrangements for local employees, customers, as we as visiting staff and leadership.
• Assist with Executive/VP level travel arrangements, scheduling and expense reporting.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Maintain and update office records and physical inventories ensuring accuracy and accessibility.
• Make copies, collate, and general filing or records management as necessary.
• Effectively manage the coordination of material shipping and receiving.
• Manage incoming and outgoing mail and packages via FedEx, USPS, UPS.
• Liaise with building manager; submit facility maintenance requests through the building management portal.
• Manage an office allowance for provisions and morale events.
• General office upkeep (i.e., keeping things organized, taking out trash, etc.)
• Communicate daily with the CDT operations team based in VA
• Compile information and publish a monthly newsletter for the company highlighting important topics as directed by senior leadership.
• Plan and execute internal and external events, including logistics, budgeting and vendor coordination.
• Develop and maintain documentation for turnover.
• Other general assistant type duties as requested by the leadership team.

Qualifications:

• Proven experience as an office administrator, administrative assistant, or similar role.
• Proficient in Microsoft applications and Adobe.
• Exceptional organizational and interpersonal skills
• Detail-oriented with high level of accuracy and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills
• Ability to lift and maneuver 50lbs +

Why Join Cyber Defense Technologies?

At CDT, we offer a collaborative and inclusive work environment where your expertise in system security can help shape the future of cybersecurity and engineering solutions.

Compensation and Benefits:

• Competitive salary based. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on work experience, education, certifications, geographic location, and contract wage determination that align with the specified role.
• Comprehensive benefits package, including Health, Dental, Paid Time Off, Holiday Pay, Short-term and Long-term disabilities, Life Insurance, Retirement plans, Learning and Development opportunities, Wellness programs as well as other optional benefits elections.

CDT is committed to hiring without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

CDT is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity employer making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.