Security/Administrative Assistant

ADP, Inc.; Clearwater (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Yearly Incentive Bonus Program

401(k) with up to 5% company match

PTO and 10 paid holidays

Paid parental leave

Medical/dental/vision insurance

9/80 Work Schedule (every other Friday

Job summary

Tampa Microwave in Clearwater, FL is hiring a Security/Administrative Assistant to oversee visitor control, front-desk operations, and security compliance under the Director of Security Operations. The role partners with the Facility Security Officer and cross-functional teams to maintain a secure and organized environment.

Ideal candidates will have 2+ years in an office role, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Secret security clearance eligibility or ability to obtain and maintain clearance.
• 2+ years of general office or administrative experience.
• Strong organizational skills and attention to detail.
• Fluent in English with effective written and verbal communication.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Visitor Management — maintain visitor requests, logs, and issue badges.
• Front Desk Support — receive and direct visitors to the appropriate parties.
• Phone System Operation — operate the company’s phone system using Microsoft Teams.
• Camera Monitoring — monitor facility security cameras through Avigilon.
• FSO Support — assist the Facility Security Officer with security procedures.
• Security Compliance — support self-inspections and vulnerability assessments; learn NISPOM and 32 CFR.
• Administrative Support — perform office tasks for Senior Staff, including scheduling offsite events.
• Documentation Management — maintain logs, trackers, and meeting calendars.
• General Office Duties — perform additional tasks as assigned.

Skills

Microsoft Office Suite

Written and Verbal Communication

Multitasking

Problem-Solving

Teamwork

Job description

Security/Administrative Assistant

Full Time Clerical Clearwater, FL, US

3 days ago Requisition ID: 1076

Tampa Microwave is a leading manufacturer and supplier of Manpack & Fly Away satellite terminals designed and built for the expeditionary user community to guarantee communications connectivity in the most austere environments. Tampa Microwave primarily serves Federal and Department of Defense markets.

We are seeking to fill a Security/Administrative Assistant position located in our Clearwater, FL location. This position reports to the Director, Security Operations.

• Yearly Incentive Bonus Program
• Generous 401(k) program - up to 5% company contribution and 100% immediate vesting
• PTO and 10 paid holidays per year
• Paid parental leave policy
• Medical/dental/vision insurance for self & eligible family members
• 9/80 Work Schedule (every other Friday off)

Position Summary

The Security/Administrative Assistant supports front-office operations, visitor control, and security compliance activities in alignment with company policies and government requirements. This role works closely with the Facility Security Officer (FSO), Senior Staff, and cross-functional teams to ensure a secure, organized, and professional environment.

Responsibilities

• Visitor Management — Maintain visitor requests, logs, and issue badges.
• Front Desk Support — Receive and direct visitors to the appropriate parties.
• Phone System Operation — Operate the company’s phone system using Microsoft Teams.
• Camera Monitoring — Monitor facility security cameras through Avigilon.
• FSO Support — Assist the Facility Security Officer with security and operational procedures.
• Security Compliance — Support self-inspections and DCSA Security Vulnerability Assessments; develop a working understanding of NISPOM and 32 CFR.
• Administrative Support — Perform office tasks for Senior Staff, including scheduling offsite events.
• Documentation Management — Maintain phone logs, spider charts, strategic action trackers, Senior Staff meeting calendars, etc.
• General Office Duties — Perform additional tasks as assigned.

Qualifications

• Ability to obtain and maintain a Secret Security Clearance.
• 2+ years of general office or administrative experience.
• Strong organizational skills, attention to detail, and a high level of professionalism.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and work collaboratively across departments.
• Proactive problem-solver with the ability to create solutions independently.
• Proficiency with the Microsoft Office Suite.
• Ability to follow company policies, guidelines, and core values.
• Fluent in English (written and oral).
• Must complete Facility Security Officer (FSO) training as required.

Tampa Microwave is committed to non-discrimination as applicable under federal and state laws. We are an E-Verify Employer.