Office & People Experience Coordinator

Outsiders Fund; Tampa (FL); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid week off at year end

Flexible vacation policy

Company swag

Medical, dental, and vision benefits (

Disability & life insurance

401(k) with company matching

In-person all-hands events

Job summary

DNSFilter is hiring a Tampa-based Office Assistant to keep our Westchase office running smoothly and support employee experience. You will handle onboarding logistics, events, facilities, mail, and vendor coordination while maintaining a welcoming environment for staff and visitors.

The role requires 9 am to 5 pm ET in-office work, lifting up to 50 lbs, and proactive problem-solving. Prior office experience is essential and a reliable vehicle is needed for local duties.

Qualifications

• 1 year of experience as an office assistant/manager (hard requirement)
• Ability to work 9 am to 5 pm ET in Westchase, FL full-time
• Ability to lift 50 pounds and navigate stairs daily
• Reliable vehicle and valid driver's license
• Ability to multitask and manage priorities
• Some IT experience; set up computers and devices for new hires
• Curiosity and independent problem solving
• Friendly, outgoing personality with relationship-building skills
• Creativity and passion for employee engagement initiatives
• Attention to detail and follow-through on actions

Responsibilities

• Schedule/working hours: 9 am–5 pm ET in Westchase, FL full-time, with flexibility to adjust start/end times
• Coordinate employee celebrations, milestones and team events
• Support onboarding logistics for Tampa hires (desk setup, supplies, access)
• Serve as welcoming presence for employees, candidates and visitors
• Maintain office cleanliness and shared spaces organization
• Coordinate HVAC, building requests and office equipment issues
• Manage office access, badges, keys and safety compliance
• Maintain kitchen inventory and bulk orders (Costco)
• Physical tasks: lift up to 50 lbs and stairs usage
• Primary on-site contact for vendors and cleaners; manage service providers
• Receive and route mail; handle vendor invoices and receipts; assist budget tracking
• Manage company apartment and visitor logistics (check-in/out, car passes)
• Prepare meeting rooms; coordinate catering and refreshments
• Organize office layout and asset inventory; update policies and procedures

Skills

Office coordination

Event planning

Budget management

Multitasking

Relationship building

Calendar management

Proactive problem solving

Attention to detail

Communication

Team collaboration

Tools

Asana

Google Suite

Job description

DNSFilter is hiring a Tampa-based Office Assistant to keep our Westchase office running smoothly and support employee experience. You will handle onboarding logistics, events, facilities, mail, and vendor coordination while maintaining a welcoming environment for staff and visitors.

The role requires 9 am to 5 pm ET in-office work, lifting up to 50 lbs, and proactive problem-solving. Prior office experience is essential and a reliable vehicle is needed for local duties.