Onsite Operations & Admin Specialist

Hub International; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Retirement matching

Paid time off

Parental leave

Wellbeing program

Job summary

HUB International is seeking an organized administrative professional to provide clerical support across operations and client services in our onsite Tulsa office. The role includes assisting with event planning, managing the front desk, handling mail, and supporting billing tasks to ensure smooth office operations.

Candidates should have 3–6 months of office experience, a high school diploma, and the ability to obtain an insurance license within 120 days of hire.

Qualifications

• 3 to 6 months of prior office experience preferred.
• High School Diploma or equivalent required.
• Insurance License required or must be obtained within 120 days of hire.

Responsibilities

• Provide clerical and administrative support to operations and client service departments.
• Assist with HUB event planning and execution.
• Manage and maintain front desk, lobby, and kitchen/lounge upkeep.
• Answer multi-line phone system (including transfers).
• Manage and distribute incoming and outgoing mail.
• Scan mail into the Agency Management System and deliver to client service teams.
• Perform general clerical tasks such as photocopying and preparing policy books.
• Assist Account Managers with billing and invoicing tasks.
• Handle miscellaneous administrative duties as needed.

Skills

Teamwork

Written communication

Initiative

Quality management

Project management

Education

High School Diploma

Insurance License (within 120 days)

Tools

Adobe

Microsoft Office

EPIC (BMS)

Job description

HUB International is seeking an organized administrative professional to provide clerical support across operations and client services in our onsite Tulsa office. The role includes assisting with event planning, managing the front desk, handling mail, and supporting billing tasks to ensure smooth office operations.

Candidates should have 3–6 months of office experience, a high school diploma, and the ability to obtain an insurance license within 120 days of hire.