Office Coordinator

Talentify; Eden Prairie (MN); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical/dental/vision/Life insurance

Paid Parental Leave

401k matching program

Growth opportunities

Work-life balance

Job summary

HUB International is seeking an Office Coordinator to be the first point of contact for guests, clients, and employees, managing front desk operations including calls, emails, visitor management, scheduling, and coordinating the office. The role also supports facility needs, event logistics, and culture initiatives to ensure a positive workplace experience.

Responsibilities include greeting visitors, directing them to the right contacts and conference rooms, organizing department events,

Qualifications

• High school diploma or equivalent preferred.
• At least 2 years of administrative, office support or customer service experience preferred.
• Earned and ability to maintain state property and casualty insurance license required.
• Team player with a great attitude, self-motivation and ability to work in a fast-paced environment.
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools.

Responsibilities

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Create an inviting and collaborative culture for employees, clients, and guests.
• Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
• Assist in organizing department events across fun/educational, HUB gives, and wellness categories.
• Process all incoming mail
• Prepare bank deposits
• Provide administrative support
• Provide support to other departments as needed.
• Maintaining inventory of admin and kitchen supplies
• Ensuring office tidiness and security at end of shift
• Maintaining the conference room meeting schedule
• Must be able to maintain regular and predictable attendance.
• Must be able to arrive and leave at scheduled times.
• Perform other related duties as assigned by the manager.

Skills

Administrative experience

Customer service

Microsoft Office

Communication skills

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Are you a dynamic, results-oriented professional seeking a challenging and rewarding career? If so, this role may be the perfect fit for you!

At HUB, we value education, innovation, and continuous learning, and we’re excited to support you on your career journey.

As an Office Coordinator, you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience.

Your job responsibilities as an Office Coordinator:

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Create an inviting and collaborative culture for employees, clients, and guests.
• Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
• Assist in organizing department events across fun/educational, HUB gives, and wellness categories.
• Process all incoming mail
• Prepare bank deposits
• Provide administrative support
• Provide support to other departments as needed.
• Maintaining inventory of admin and kitchen supplies
• Ensuring office tidiness and security at end of shift
• Maintaining the conference room meeting schedule
• Must be able to maintain regular and predictable attendance.
• Must be able to arrive and leave at scheduled times.
• Perform other related duties as assigned by the manager.

Qualifications:

• High school diploma or equivalent preferred
• At least 2 years of experience in administrative, office support or customer service role preferred
• An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications
• Earned and ability to maintain state property and casualty insurance license required.
• Team player with a great attitude, self-motivation and the ability to work in a fast-paced environment
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools
• Strong verbal and written communication skills
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment

What makes us different than all the rest?

Our Vision:

To be everywhere risk exists - today and tomorrow. Helping protect what matters most.

Our Mission:

To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.

Our Core Values:

• Entrepreneurship: We encourage innovation and educated risk-taking.
• Integrity: We do the right thing every time.
• Teamwork: We work together to maximize results.
• Accountability: We measure and take responsibility for outcomes.
• Service: We serve customers, communities and colleagues.

We are the perfect fit if you:

• Are seeking a progressive work environment at a rapidly growing organization
• Have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• Are focused on learning and development to enhance your industry knowledge and expertise
• Are a self-starter willing to invest time and energy to learn the technical aspects of our business
• Believe in integrity and building success by developing relationships with others

Why Choose HUB?

At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

When you join the team at HUB International, you become part of a global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.

Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 600+ offices across North America, Canada and Puerto Rico.

What we offer you:

• A rewarding career helping local businesses in the community
• Rewards for top performers
• Medical/dental/vision/life insurance
• Paid Parental Leave
• Health Savings Account
• 401k matching program
• Voluntary insurance options
• Life and disability Plans
• A work/life balance because that’s important for all of us
• Opportunity to learn from the expertise of your coworkers
• Growth- HUB is growing, and so can your career
• Ability to be part of a motivated, winning team

The expected salary range for this position is $21 to $25 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits, and eligible bonuses, equity and commissions for some positions.

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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