Onsite Office & Facilities Manager

Kestra Holdings; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

Professional development

Growth opportunities

Job summary

Kestra Financial in Austin, Texas is seeking an experienced Office Manager to keep our office running smoothly for approximately 400 staff. This hands-on, onsite role covers facilities, supplies, events, and daily operations to support a productive workplace.

The ideal candidate has 5+ years in office management, a customer‑service mindset, and thrives with minimal direction. You’ll coordinate with vendors, IT, and HR to maintain safety, organization, and a welcoming environment.

Qualifications

• 5+ years of experience in office management, workplace services, facilities coordination, or similar.
• Strong customer-service mindset and ability to balance needs with daily priorities.
• Independent, proactive, and able to follow through with minimal direction.
• Organized, detail-oriented, and practical in solving day-to-day issues.
• Hands-on work including restocking, light cleaning, room setup, and moves.
• Basic proficiency with Microsoft Outlook, Word, Excel, Teams.

Responsibilities

• Keep kitchens, conference rooms, and shared spaces clean, stocked, and ready for use.
• Restock supplies and maintain beverage areas; address routine upkeep.
• Walk the office daily to identify issues and respond to requests promptly.
• Serve as onsite contact for facility needs including maintenance and safety.
• Coordinate with building management, IT, security, vendors, movers, and service providers.
• Track requests and keep staff informed; support office moves and arrangements.
• Manage inventory and prepare spaces for meetings, events, and visitors.
• Identify safety and workplace concerns and coordinate with HR or vendors to address them.

Skills

Office management

Customer service

Tools

Microsoft Office

Job description

Kestra Financial in Austin, Texas is seeking an experienced Office Manager to keep our office running smoothly for approximately 400 staff. This hands-on, onsite role covers facilities, supplies, events, and daily operations to support a productive workplace.

The ideal candidate has 5+ years in office management, a customer‑service mindset, and thrives with minimal direction. You’ll coordinate with vendors, IT, and HR to maintain safety, organization, and a welcoming environment.