Office & Facilities Operations Manager

King & Spalding LLP; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Bonus opportunities

Comprehensive benefits

Paid time off

Job summary

King & Spalding LLP is seeking an Office Manager to oversee day-to-day operations of the Austin office, coordinating administrative, facilities, and staff support to maintain a productive work environment.

Responsibilities include partnering with leadership, managing budgets and invoices, onboarding/offboarding coordination, and liaising with vendors and building management to ensure smooth operations.

Qualifications

• Bachelor’s degree required.
• Minimum of five years of relevant office administration, facilities coordination, or professional services management experience, preferably in a law firm or similar environment.
• Experience with budgeting, invoice processing, vendor coordination, and employee support processes is preferred.
• Strong oral and written communication skills with professional interaction abilities.
• Ability to organize work, solve problems, manage priorities, and exercise sound judgment in a fast-paced office setting.

Responsibilities

• Partner with office leadership and administrative teams to support daily operations and address office needs.
• Coordinate with Facilities, Administration, HR, Finance, IT, and other departments to ensure consistent firm practices and local office requirements.
• Process office invoices, assist with budget-related activities, and support vendor and service provider relationships.
• Support emergency preparedness, business continuity planning, security procedures, access management, and related office safety initiatives.
• Assist with onboarding, offboarding, compliance postings, and other employee-related administrative processes in coordination with HR.
• Liaise with building management and local vendors for office supplies, maintenance, and services.
• Oversee office space, identify facilities issues, coordinate repairs, and maintain a safe, clean, and professional environment.
• Plan and support office events, client/business development activities, staff appreciation, and other initiatives.
• Manage office parking, business cards, directory, conference rooms, catering, recycling, and floor plans.

Skills

Communication skills

Problem solving

Time management

Interpersonal skills

Education

Bachelor’s degree

Job description

King & Spalding LLP is seeking an Office Manager to oversee day-to-day operations of the Austin office, coordinating administrative, facilities, and staff support to maintain a productive work environment.

Responsibilities include partnering with leadership, managing budgets and invoices, onboarding/offboarding coordination, and liaising with vendors and building management to ensure smooth operations.