Office Manager

Kestra Holdings; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

Professional development

Growth opportunities

Job summary

Kestra Financial in Austin, Texas is seeking an experienced Office Manager to keep our office running smoothly for approximately 400 staff. This hands-on, onsite role covers facilities, supplies, events, and daily operations to support a productive workplace.

The ideal candidate has 5+ years in office management, a customer‑service mindset, and thrives with minimal direction. You’ll coordinate with vendors, IT, and HR to maintain safety, organization, and a welcoming environment.

Qualifications

• 5+ years of experience in office management, workplace services, facilities coordination, or similar.
• Strong customer-service mindset and ability to balance needs with daily priorities.
• Independent, proactive, and able to follow through with minimal direction.
• Organized, detail-oriented, and practical in solving day-to-day issues.
• Hands-on work including restocking, light cleaning, room setup, and moves.
• Basic proficiency with Microsoft Outlook, Word, Excel, Teams.

Responsibilities

• Keep kitchens, conference rooms, and shared spaces clean, stocked, and ready for use.
• Restock supplies and maintain beverage areas; address routine upkeep.
• Walk the office daily to identify issues and respond to requests promptly.
• Serve as onsite contact for facility needs including maintenance and safety.
• Coordinate with building management, IT, security, vendors, movers, and service providers.
• Track requests and keep staff informed; support office moves and arrangements.
• Manage inventory and prepare spaces for meetings, events, and visitors.
• Identify safety and workplace concerns and coordinate with HR or vendors to address them.

Skills

Office management

Customer service

Tools

Microsoft Office

Job description

Encino Building #2, 5707 Southwest Parkway, Austin, Texas, United States of America

Job Description

Posted Thursday, September 3, 2026 at 8:00 AM

Kestra Financial is a wealth management platform dedicated to empowering independent financial professionals—including traditional and hybrid RIAs—to grow their businesses and deliver exceptional client service. We combine advanced business management technology with personalized consulting to provide unmatched scale, efficiency, and support. Our advisor-focused culture is built on innovation and advocacy, enabling advisors to offer comprehensive securities and investment advisory solutions to their clients

Lead with Purpose. Partner with Impact.

The Office Manager maintains Kestra’s Austin office clean, stocked, safe, and ready for daily use. This is a hands‑on, onsite role supporting approximately 400 employees. The role manages office supplies, kitchens, coffee stations, conference rooms, shared spaces, vendor follow‑up, and routine facility’s needs. The right candidate is proactive, practical, service‑oriented, and able to follow through without frequent direction.

What you’ll Do:

• Keep kitchens, coffee stations, conference rooms, copy areas, storage areas, and shared spaces clean, stocked, organized, and ready for use.
• Restock supplies, maintain beverage areas, clean shared appliances on schedule, and address routine office upkeep needs.
• Walk the office daily, identify issues, respond to Office Management requests, and resolve or elevate problems quickly.
• Serve as the onsite contact for office facility’s needs, including maintenance, janitorial follow‑up, repairs, lighting, temperature, furniture, and general office conditions.
• Coordinate with building management, IT, Security, cleaning vendors, supply vendors, movers, and other service providers.
• Track open requests, follow up until work is complete, and keep employees or internal partners informed when needed.
• Support office moves, seating changes, workspace setup, furniture adjustments, storage organization, and conference room setup.
• Manage office, kitchen, beverage, cleaning, and facilities supply inventory, including storage organization and timely reordering.
• Prepare shared spaces for meetings, events, visitors, and daily employee use.
• Identify safety, security, access, maintenance, and workplace concerns and coordinate with HR, Security, vendors, or building management to address them.
• Support emergency preparedness, visitor and badge processes, incident follow‑up, and workplace safety activities.
• Maintain vendor contacts, office procedures, supply records, maintenance logs, safety checklists, and other office operations documentation.

What You Bring:

• 5+ years of experience in office management, workplace services, facilities coordination, hospitality operations, administrative operations, janitorial oversight, or a similar employee‑facing office operations role.
• Strong customer‑service mindset and sound judgment when balancing employee needs, office standards, vendor follow‑up, and daily priorities.
• Able to work independently, anticipate needs, manage recurring routines, and follow through without frequent reminders.
• Organized, detail‑oriented, responsive, and practical in solving day‑to‑day office issues.
• Comfortable with hands‑on work, including restocking, light cleaning of shared spaces, room setup, supply organization, and light office moves.
• Basic proficiency with Microsoft Outlook, Word, Excel, Teams, and common office tools or ticketing systems.
• Able to lift and carry up to 35 pounds and remain active throughout the workday.

Internal Application Policy:

Internal applicants must be in good standing and have a minimum of 1 year of service with Kestra. Internal applicants must also have a minimum of 1 year service in current role unless approved by EVP.

Benefits to support you:

• Competitive pay and benefits with a large employer (over 1600 employees nationwide)
• 401(k), health insurance, and a competitive benefits package
• Work in a supportive, collaborative environment committed to professional excellence
• Help clients navigate meaningful financial decisions with confidence
• Opportunities for training, development, and long‑term growth within the firm

Kestra Values:

Our Mission is Powering Financial Independence, enabling the growth and success of investing clients and the advisors who serve them. We do that by living our values: Serve, Make it Happen, and One team.

Lead with purpose. and help shape the future of Kestra.

Disclosure

By applying to a job at Kestra Financial, Inc., you are agreeing to the following statements:

• You acknowledge that if hired, Kestra Financial, Inc. may, obtain and use background information concerning your credit, character, general reputation, personal characteristics, work habits, performance and experience for evaluation for your potential employment.
• It is the policy of Kestra Financial to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Kestra Financial prohibits any such discrimination or harassment.

Encino Building #2, 5707 Southwest Parkway, Austin, Texas, United States of America