Onsite Office & Facilities Coordinator

Cogent Scientific; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401(k)

Parental leave

PTO and paid holidays

Relocation benefits

Job summary

Cogent Scientific is seeking an Office Coordinator for its Indianapolis corporate office. This onsite role supports facilities, visitor management, event logistics, and general administrative duties to ensure smooth operations.

The ideal candidate has an AS degree, 1-2 years administrative experience, and strong Microsoft Office skills, with excellent communication and organizational abilities to thrive in a fast-paced, multidisciplinary environment.

Qualifications

• AS degree in related field; 1-2 years of administrative and customer service experience.
• Proficiency in Microsoft Office suite and applications.
• Impeccable communication skills strongly preferred.
• Team player mentality with strong written and verbal communication skills; detail oriented.

Responsibilities

• Manage workspace reservations, assignments, and office moves as well as office setup and workspace needs for new hires, transfers, and relocations.
• Register, host, and escort visitors throughout the site.
• Coordinate catering, food, and beverages for seminars, workshops, meetings, and team events (including travel support).
• Submit and manage maintenance requests for building and workspace issues.
• Serve as a point of contact for building and facility-related requests and questions.
• Coordinate AV, IT, and technology support for meetings and events.
• Handle badge, building access, and other access requests.
• Other duties as needed.

Skills

Communication skills

Team player

Organizational skills

Education

AS degree in related field

1-2 years administrative experience

Tools

Microsoft Office Suite

Job description

Cogent Scientific is seeking an Office Coordinator for its Indianapolis corporate office. This onsite role supports facilities, visitor management, event logistics, and general administrative duties to ensure smooth operations.

The ideal candidate has an AS degree, 1-2 years administrative experience, and strong Microsoft Office skills, with excellent communication and organizational abilities to thrive in a fast-paced, multidisciplinary environment.