Office Operations & Facilities Coordinator

PACIV; Indianapolis (IN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Vacation & Holidays

Health insurance coverage

HSA contributions

401(k) match

Job summary

PACIV in Indianapolis, IN is seeking an organized Office Operations Support to act as the operational heartbeat of the office. You will support multiple departments, coordinate daily operations, manage vendors, and help create a productive workplace.

The role covers visitor management, mail and calls, inventory, purchasing, travel arrangements, document control, and event coordination. Ideal candidates bring 3+ years of admin experience, strong communication, and notary or willingness to obtain.

Qualifications

• Associate degree preferred; comparable work experience encouraged.
• 3+ years of administrative, office management, or related experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Outlook, and Teams.
• Notary Public certification or willingness to obtain certification.
• NetSuite experience is a plus.

Responsibilities

• Serve as the primary contact for visitors, vendors, and office inquiries.
• Manage incoming and outgoing mail, phone calls, and correspondence.
• Coordinate facility maintenance requests and office-related services.
• Oversee janitorial services and other office vendors.
• Support Accounting, Human Resources, Sales, and Operations teams.
• Coordinate travel arrangements and related logistics.
• Maintain customer, project, and company documentation & records.
• Provide proposal formatting and administrative support as needed.
• Coordinate meetings, training sessions, and company activities.
• Respond professionally to employee, customer, and vendor inquiries.

Skills

Office management

Communication

Multitasking

Detail-oriented

Education

Associate degree preferred in Business/Office Admin

Tools

Microsoft Office Suite

Outlook

Teams

NetSuite

Job description

PACIV in Indianapolis, IN is seeking an organized Office Operations Support to act as the operational heartbeat of the office. You will support multiple departments, coordinate daily operations, manage vendors, and help create a productive workplace.

The role covers visitor management, mail and calls, inventory, purchasing, travel arrangements, document control, and event coordination. Ideal candidates bring 3+ years of admin experience, strong communication, and notary or willingness to obtain.