In-Office Office & Operations Coordinator

Powers-; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Powers & Sons Construction in Indianapolis is seeking an Office Manager to oversee daily administrative processes, keeping information accurate and deadlines on track in an in-office role.

You will coordinate travel, training, payroll data entry, onboarding, events, and support leadership with calendar management and document prep.

This hands-on position emphasizes cross-department collaboration and reliability in handling confidential information.

Qualifications

• Administrative experience coordinating responsibilities and deadlines.
• Proficiency with email, calendars, documents, spreadsheets, and file management.
• Clear communication and professional interaction with employees, vendors, and visitors.
• Ability to prioritize, work independently, and handle confidential information.

Responsibilities

• Travel and training: arrange travel, coordinate registration, track certifications and renewal deadlines.
• Payroll support: enter payroll data, verify accuracy, resolve discrepancies, submit for approval.
• Onboarding: coordinate administrative onboarding and materials with HR.
• Office operations: manage office vendors, building maintenance, mail and visitor handling.
• Invoices and expenses: organize invoices and receipts, route for approval.
• Employee events: plan and coordinate office gatherings within budget.
• Leadership support: assist calendars, meetings, and document preparation.
• Records and processes: maintain electronic files, monitor deadlines, suggest improvements.

Skills

Administrative coordination

General computer skills

Attention to detail

Discretion with confidential

Job description

Powers & Sons Construction in Indianapolis is seeking an Office Manager to oversee daily administrative processes, keeping information accurate and deadlines on track in an in-office role.

You will coordinate travel, training, payroll data entry, onboarding, events, and support leadership with calendar management and document prep.

This hands-on position emphasizes cross-department collaboration and reliability in handling confidential information.