Onsite Office & Facilities Coordinator

Insight Global; Coraopolis (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

Insight Global’s client, a Pittsburgh, PA-based international manufacturing company, seeks an Office Coordinator to support their local office. The role starts as a contract with potential for permanent conversion and involves on-site duties with a small team including HR support.

The position requires 2–5+ years of administrative experience, MS Excel and SAP skills, and a Bachelor’s degree. On-site presence five days a week is essential.

Qualifications

• 2–5+ years of administrative or office assistant experience.
• Experience with MS Office and Excel.
• Strong communication, customer service, and organizational skills.
• Ability to work onsite five days a week.
• SAP experience.
• Bachelor's degree required.

Responsibilities

• Greet and welcome guests.
• Keep the office tidy and stocked with stationery and kitchen supplies.
• Coordinate with team on ordering supplies, snacks, refreshments, etc.
• Receive, sort and distribute daily mail and deliveries.
• Administer entry and visitor cards.
• Organize on-site meetings, and catering for participants.
• Answer phone calls and direct to appropriate team members.
• Handle facility-related incidents and requests from colleagues.
• Report maintenance or facility malfunctions (kitchen, meeting rooms, Social Zone, etc.).
• Maintain contacts with vendors (maintenance, catering, landlord).
• Request necessary maintenance works.

Skills

Strong communication

Organizational skills

Customer service

Onsite work

Education

Bachelor's degree

Tools

Excel

SAP

MS Office

Job description

Insight Global’s client, a Pittsburgh, PA-based international manufacturing company, seeks an Office Coordinator to support their local office. The role starts as a contract with potential for permanent conversion and involves on-site duties with a small team including HR support.

The position requires 2–5+ years of administrative experience, MS Excel and SAP skills, and a Bachelor’s degree. On-site presence five days a week is essential.