Office Coordinator

Cogent Scientific; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401(k)

Parental leave

PTO and paid holidays

Relocation benefits

Job summary

Cogent Scientific is seeking an Office Coordinator for its Indianapolis corporate office. This onsite role supports facilities, visitor management, event logistics, and general administrative duties to ensure smooth operations.

The ideal candidate has an AS degree, 1-2 years administrative experience, and strong Microsoft Office skills, with excellent communication and organizational abilities to thrive in a fast-paced, multidisciplinary environment.

Qualifications

• AS degree in related field; 1-2 years of administrative and customer service experience.
• Proficiency in Microsoft Office suite and applications.
• Impeccable communication skills strongly preferred.
• Team player mentality with strong written and verbal communication skills; detail oriented.

Responsibilities

• Manage workspace reservations, assignments, and office moves as well as office setup and workspace needs for new hires, transfers, and relocations.
• Register, host, and escort visitors throughout the site.
• Coordinate catering, food, and beverages for seminars, workshops, meetings, and team events (including travel support).
• Submit and manage maintenance requests for building and workspace issues.
• Serve as a point of contact for building and facility-related requests and questions.
• Coordinate AV, IT, and technology support for meetings and events.
• Handle badge, building access, and other access requests.
• Other duties as needed.

Skills

Communication skills

Team player

Organizational skills

Education

AS degree in related field

1-2 years administrative experience

Tools

Microsoft Office Suite

Job description

Cogent Scientific, an insourced contract research organization, is looking for the right people to accomplish our Mission: to support the life sciences industry by cultivating and empowering exceptional scientists to deliver specialized laboratory services that advance research, foster collaboration, and accelerate innovation through quality and a shared commitment to excellence. We can offer you the chance to build on your skills and knowledge while working among experts in their fields and with cutting-edge instrumentation.

Cogent Scientific offers competitive pay and an exciting work environment.

• attractive benefits (such as medical/dental/vision insurance; 401(k); parental leave; PTO and paid holidays; etc.)
• relocation benefits

We aim to recruit the best people who stand out among their peers and embody our Core Values:

• Client Focused: We only succeed when our clients succeed.
• Outstanding: We deliver meticulous results through outstanding performance.
• Good: We act ethically and morally.
• Employee-Centric: We honor and support our employees.
• Nimble: We are prepared to adapt in an ever-changing industry.
• Team-Oriented: We collaborate with each other and with our clients.

We currently have a role available for a Office Coordinator.

Job duties include, but are not limited to, the following:

• Manage workspace reservations, assignments, and office moves as well as office setup and workspace needs for new hires, transfers, and relocations.
• Register, host, and escort visitors throughout the site.
• Coordinate catering, food, and beverages for seminars, workshops, meetings, and team events (including travel support).
• Submit and manage maintenance requests for building and workspace issues.
• Serve as a point of contact for building and facility-related requests and questions.
• Coordinate AV, IT, and technology support for meetings and events.
• Handle badge, building access, and other access requests.
• Other duties as needed.

Job requirements include, but are not limited to, the following:

• AS degree in related field; 1-2 years of administrative and customer service experience required.
• Proficiency in Microsoft Office suite and applications needed.
• Impeccable communication skills strongly preferred.
• Team player mentality with strong written and verbal communication skills. Must have good organizational skills and be detail oriented.
• The ideal candidate will be enthusiastic and self-motivated, with the strong interpersonal, communication, and organizational skills necessary to operate effectively in a fast-paced multidisciplinary environment with flexibility and an adaptable approach to goal delivery.

This is an onsite, day shift position (approx. 8a-5p local time) at Cogent Scientific's corporate office in Indianapolis, IN.

Cogent Scientific provides equal employment opportunities to all applicants and does not discriminate based on any legally protected characteristic.

Additionally, if you require a reasonable accommodation during the application or interview process, please let us know.

This job posting will close by 11/02/2026 or when a candidate is identified, whichever comes first.