Office Coordinator

Insight Global; Coraopolis (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

Insight Global’s client, a Pittsburgh, PA-based international manufacturing company, seeks an Office Coordinator to support their local office. The role starts as a contract with potential for permanent conversion and involves on-site duties with a small team including HR support.

The position requires 2–5+ years of administrative experience, MS Excel and SAP skills, and a Bachelor’s degree. On-site presence five days a week is essential.

Qualifications

• 2–5+ years of administrative or office assistant experience.
• Experience with MS Office and Excel.
• Strong communication, customer service, and organizational skills.
• Ability to work onsite five days a week.
• SAP experience.
• Bachelor's degree required.

Responsibilities

• Greet and welcome guests.
• Keep the office tidy and stocked with stationery and kitchen supplies.
• Coordinate with team on ordering supplies, snacks, refreshments, etc.
• Receive, sort and distribute daily mail and deliveries.
• Administer entry and visitor cards.
• Organize on-site meetings, and catering for participants.
• Answer phone calls and direct to appropriate team members.
• Handle facility-related incidents and requests from colleagues.
• Report maintenance or facility malfunctions (kitchen, meeting rooms, Social Zone, etc.).
• Maintain contacts with vendors (maintenance, catering, landlord).
• Request necessary maintenance works.

Skills

Strong communication

Organizational skills

Customer service

Onsite work

Education

Bachelor's degree

Tools

Excel

SAP

MS Office

Job description

Job Description

Insight Global's client is an international manufacturing company. They have many locations across the US and are looking for an Office Coordinator to help support their Pittsburgh, PA location. This position is starts off as a contract but they are looking for someone they can potentially convert permanently. The office is about 60 people and the Office Coordinator would have support from another team member and HR. This role is expected to be onsite 5 days a week.

Responsibilities

• Greet and welcome guests
• Ensure office is tidy and presentable with all necessary stationery and material (for office and kitchen)
• Coordinate with team members on ordering new supplies, snacks, refreshments, etc.
• Receive sort and distribute daily mail / deliveries
• Administration of entry and visitor cards
• Organizing on-site meetings, catering for participants
• Answering phone calls and directing them to the appropriate team members
• Handling facility related incidents and requests created by colleagues
• Report any facility malfunctioning or need for maintenance (including kitchen, meeting rooms, Social Zone, etc.)
• Keep contacts with related vendors, like maintenance companies, catering service providers, landlord, etc.
• Request the necessary maintenance works

Skills and Requirements

• 2-5+ year of experience of administrative or office assistant work
• MS and Excel experience
• Strong communication, customer services, and organizational skills
• Able to work fully onsite 5 days a week
• SAP experience
• Bachelor's degree

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].