Onsite Office Experience Coordinator

addepar1; New York (NY); On-site; USD 40,000 - 62,000; Full time

Job summary

Addepar is seeking a Workplace Operations Assistant for our Midtown NYC office to ensure a warm, well-run workplace. You will handle front desk reception, visitor management, and daily administrative requests while maintaining an organized, polished environment.

This is a full-time, onsite role requiring five days in the office. We value punctuality, strong communication, and the ability to manage multiple tasks.

Qualifications

• High school diploma required.
• 1–2 years in office administration or front-desk roles.
• Must be in office five days a week.
• Strong attention to detail and polish in space.
• Highly organized, able to manage multiple tasks.
• Comfortable with Google Calendar, Slack, visitor systems.
• Excellent verbal and written communication.
• Ability to lift up to 25 lbs.

Responsibilities

• Maintain reception desk coverage and visitor management.
• Coordinate day-to-day administrative operations.
• Manage inventory of workplace supplies and pantry items.
• Ensure clean, organized office across shared spaces.
• Process mail, courier services, and deliveries.
• Assist with in-office events and catering setups.
• Coordinate with local vendors and Workplace Operations team.

Skills

Google Calendar

Slack

Visitor management

Communication skills

Organization

Education

High School Diploma

Tools

Visitor management systems

Job description

Addepar is seeking a Workplace Operations Assistant for our Midtown NYC office to ensure a warm, well-run workplace. You will handle front desk reception, visitor management, and daily administrative requests while maintaining an organized, polished environment.

This is a full-time, onsite role requiring five days in the office. We value punctuality, strong communication, and the ability to manage multiple tasks.