Office Experience Coordinator: Front Desk & Ops (NYC)

Addepar; New York (NY); On-site; USD 40,000 - 62,000; Full time

Job summary

Addepar, a global data and AI platform, seeks a Workplace Operations Assistant for its Midtown NYC office to maintain a warm, well-run workplace. This full-time, onsite role covers reception, admin tasks, and office upkeep, requiring five days in the office.

The role emphasizes coordinating supplier relationships, inventory, mail, events, and culture activities, with salary range $40,000-$62,000 plus bonus, equity, and benefits. Applicants must be authorized to work in the United States.

Qualifications

• High school diploma required with 1-2 years in office administration or front desk roles.
• Strong attention to detail and ability to stay organized in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain reception desk coverage and assist with visitor management, workplace tickets, and employee requests
• Coordinate and support the day-to-day administrative operations of the office
• Manage inventory and restocking for all workplace supplies, consumables, and pantry items
• Support general office upkeep and maintain a clean, organized, and welcoming environment across all shared spaces
• Process incoming and outgoing mail, courier services, and package deliveries
• Assist with in-office events, company meetings, catering setups, and culture activities
• Coordinate with local vendors as required
• Partner with the broader Workplace Operations team to help ensure the office runs smoothly every day

Skills

Front desk reception

Office administration

Visitor management

Event support

Education

High school diploma

Tools

Google Calendar

Slack

Visitor management systems

Job description

Addepar, a global data and AI platform, seeks a Workplace Operations Assistant for its Midtown NYC office to maintain a warm, well-run workplace. This full-time, onsite role covers reception, admin tasks, and office upkeep, requiring five days in the office.

The role emphasizes coordinating supplier relationships, inventory, mail, events, and culture activities, with salary range $40,000-$62,000 plus bonus, equity, and benefits. Applicants must be authorized to work in the United States.