Onsite Office Operations Lead

Ramp; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible PTO

Home-office equipment ordering

Health and wellness stipend

Budget for intra-office travel

Weekly coffee stipend

Job summary

Ramp in New York City is seeking an Office Coordinator to keep the space running smoothly every day. This is an on-site role where you’ll manage vendors, deliveries, meals, supplies, and the overall appearance of the office while supporting the Workplace team.

You’ll collaborate with Facilities, IT and Security, back up reception, and help with onboarding for new hires. A proactive, hands-on operator with strong organization will thrive here.

Qualifications

• 2+ years of experience in office management, workplace operations, hospitality, facilities coordination, or a similar operational role.
• Experience managing vendors and coordinating multiple workstreams in a fast-paced environment.
• Highly organized with exceptional attention to detail and strong follow-through.
• Comfortable rolling up your sleeves and handling both strategic coordination and hands-on execution.
• Proactive and resourceful with the ability to anticipate needs and solve problems independently.

Responsibilities

• Own day-to-day vendor relationships with on-site partners including regular check-ins and daily coordination with kitchen, cleaning, and security teams
• Coordinate daily office operations, including security, food deliveries, breakfast/lunch/dinner setup, and backup reception/VIP guest support as needed
• Manage office ordering and inventory including supplies, kitchen stock, printer needs, and other operational purchases
• Maintain office appearance by coordinating conference room cleanliness, office signage, and overall workplace organization with precision
• Partner with Facilities, IT, and Security to coordinate routine maintenance and operational issues (e.g. badge access, broken doors, TVs/AV, small repairs)
• Support office floor plan changes including conference rooms and desk assignments, and other hands-on workplace initiatives as the primary on-site operations partner
• Serve as the on-site Workplace representative for Ramp Up onboarding, including office tours and new hire first day logistics
• Provide hands‑on operational support across the office and act as a backup resource for reception and front‑of‑house support
• Continuously improve the office experience by proactively identifying opportunities to enhance operations, space utilization, employee workflows, and day‑to‑day processes

Skills

Office management

Vendor management

Attention to detail

Execution oriented

Communication

Job description

Ramp in New York City is seeking an Office Coordinator to keep the space running smoothly every day. This is an on-site role where you’ll manage vendors, deliveries, meals, supplies, and the overall appearance of the office while supporting the Workplace team.

You’ll collaborate with Facilities, IT and Security, back up reception, and help with onboarding for new hires. A proactive, hands-on operator with strong organization will thrive here.