Onsite Office Coordinator — Front Desk & Admin Lead

Summit7; Huntsville (AL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health benefits (BCBS)

Dental benefits (Ameritas)

Vision benefits (VSP)

401k with company matching

10 days vacation

7 days sick leave

Bonuses and salary increase potential

Job summary

Summit 7 Systems in Huntsville, AL, seeks an Office Coordinator to manage front desk operations, logistics, and onboarding in a fully in-person role. You will ensure a professional, organized environment for employees, candidates, and visitors, handling travel arrangements and coordinating HR and facilities tasks.

The ideal candidate has 3–4 years of relevant experience, excellent organizational skills, and proficiency with Outlook and Excel.

Qualifications

• 3–4 years of relevant experience.
• Demonstrated experience coordinating travel and managing complex logistics.
• Professional, customer-service oriented communication and a friendly front desk presence.

Responsibilities

• Provide full-time front desk coverage and manage visitor access.
• Maintain office supplies and oversee purchasing needs.
• Collaborate with Facilities on vendor coordination and building needs.
• Deliver a positive and professional experience to employees, candidates, and visitors.
• Support daily office readiness, including workspace setup for new hires and maintaining workspace standards.
• Coordinate and communicate travel logistics, including updates and changes.
• Oversee interview scheduling and conference room management.
• Support leadership meeting scheduling as assigned.
• Partner with the E&C Lead to support badge distribution and first-day readiness.
• Provide administrative assistance throughout new hire onboarding.
• Provide administrative support to HR, including assigned tasks and changing departmental priorities.

Skills

Travel coordination

Office coordination

Front desk

HR processes

Outlook

Excel

Tools

Outlook

Excel

Job description

Summit 7 Systems in Huntsville, AL, seeks an Office Coordinator to manage front desk operations, logistics, and onboarding in a fully in-person role. You will ensure a professional, organized environment for employees, candidates, and visitors, handling travel arrangements and coordinating HR and facilities tasks.

The ideal candidate has 3–4 years of relevant experience, excellent organizational skills, and proficiency with Outlook and Excel.