Office & Facilities Services Coordinator

Summit BHC; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Summit BHC in Franklin, TN is seeking an Office Services Coordinator to support daily corporate office operations, reception, mail, supplies, and vendor coordination. You will maintain clean, organized common areas, assist with moves and room prep, and ensure timely service to employees and visitors.

This on-site role requires strong communication and multitasking. Ideal candidates have 3+ years in office administration, a High School diploma, and proficiency with Microsoft Office; familiarity

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Minimum of three (3) years of experience in office administration, office services, or related field.
• Experience coordinating vendors, office services, inventory, purchasing, or facilities operations preferred.
• Excellent customer service, interpersonal, organizational, time-management, and attention-to-detail skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Maintain office common areas, conference rooms, breakrooms, kitchens, storage areas, supply closets, and reception spaces in a clean, organized, stocked, and ready condition.
• Coordinate routine workplace needs, including office moves, furniture setup, signage, nameplates, workspace readiness, and room preparation.
• Submit, track, and communicate facility maintenance, repair, safety, and service requests through resolution.
• Monitor, order, stock, and maintain office, breakroom, paper, beverage, snack, and other workplace supplies through approved vendors.
• Maintain copiers, printers, postage equipment, and related office technology; troubleshoot minor issues and coordinate service as needed.
• Greet visitors, notify appropriate personnel, answer and direct calls, respond to general inquiries, and maintain a professional reception environment.
• Receive, sort, distribute, and coordinate mail, packages, courier deliveries, outgoing shipments, postage, and shipping records.
• Provide administrative support, including document preparation, records management, data entry, communications, conference room scheduling, and meeting logistics.
• Support onboarding, workspace readiness, site tours, meetings, and employee events as assigned.
• Maintain professionalism, confidentiality, regular attendance, and compliance with organizational policies, procedures, training requirements.

Skills

Customer service

Office administration

Facilities coordination

Microsoft Office

Communication

Education

High School Diploma or GED

Associate degree preferred

Tools

Outlook

Excel

Teams

Job description

Summit BHC in Franklin, TN is seeking an Office Services Coordinator to support daily corporate office operations, reception, mail, supplies, and vendor coordination. You will maintain clean, organized common areas, assist with moves and room prep, and ensure timely service to employees and visitors.

This on-site role requires strong communication and multitasking. Ideal candidates have 3+ years in office administration, a High School diploma, and proficiency with Microsoft Office; familiarity