Office Lead — Admin & Operations Manager

System One; Huntsville (AL); On-site; USD 52,000 - 84,000; Part time

Job summary

System One in Huntsville, Alabama seeks an Office Lead on a contract basis to manage calendars, travel, expenses, and day-to-day office operations. You will support Partners with engagements, coordinate meetings, and ensure deadlines and presentations are prepared with accuracy.

You will also oversee facilities, vendor contracts, and security procedures while maintaining relationships at all corporate levels. The role requires working in-office five days a week in a professional services setting.

Qualifications

• 5+ years of administrative support experience, with at least 2+ years in office management.
• Familiarity with PeopleSoft and Workday a plus.
• Strong organizational and time management skills with attention to detail.
• Effective verbal and written communication skills.
• Ability to develop and maintain relationships at all corporate levels.
• Highly proficient in Microsoft Office 365 (Word, Excel, PowerPoint).
• Must work in‑office 5 days a week.

Responsibilities

• Manage Partner/Directors calendars and prioritize meetings.
• Coordinate domestic and international travel arrangements and handle itinerary changes.
• Prepare weekly expense reports and respond to auditor inquiries.
• Draft, edit, and proofread correspondence, presentations, client letters, and reports.
• Support firm-wide tools training and maintain databases.
• Conduct basic information searches and maintain contacts and distribution lists.
• Oversee production requests like copying, printing, shipping.
• Coordinate meetings with scheduling, catering, and presentations.
• Assist with administrative support of client engagements as directed by Partners.
• Liaise with building management regarding requests, work orders, security, and COI requirements.
• Oversee facilities maintenance and vendor contracts with Real Estate team.
• Identify repairs/issues and propose solutions.
• Assist Human Capital and IT with offboarding and IT troubleshooting.
• Track office expenses and coordinate with Accounts Payable.
• Manage fire, safety, and security functions with Corporate Security.
• Develop reports for Senior Management and Regional Area Managers.
• Communicate office policies and escalate issues to Regional Area Manager.
• Assist with retrieval and storage of offsite files as per records policies.

Skills

Administrative support

Organizational skills

Communication skills

Relationship building

Time management

Attention to detail

Education

High School diploma

Tools

PeopleSoft

Workday

Microsoft Office 365

Job description

System One in Huntsville, Alabama seeks an Office Lead on a contract basis to manage calendars, travel, expenses, and day-to-day office operations. You will support Partners with engagements, coordinate meetings, and ensure deadlines and presentations are prepared with accuracy.

You will also oversee facilities, vendor contracts, and security procedures while maintaining relationships at all corporate levels. The role requires working in-office five days a week in a professional services setting.