Onsite Office Coordinator (Contract-to-Hire)

Beacon Hill Staffing Group; Denver (CO); On-site; USD 28,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group in Denver is seeking a Scheduler/Administrative Assistant for a 6-month contract-to-hire, onsite position. The role is 40 hours per week with a 1-hour lunch break, and compensation ranges from $20 to $30 per hour depending on experience.

You will coordinate calendars, arrange meetings, provide onsite support for meetings, and assist with Zoom/AV needs while maintaining accurate records and delivering professional client service.

Qualifications

• Previous experience in a Scheduler, Administrative Assistant, Operations Coordinator, or similar administrative/coordination role is preferred.
• Strong organizational skills with the ability to manage multiple schedules and competing priorities.
• Professional communication and client service skills.
• Comfortable working with calendars, virtual meeting platforms such as Zoom, and general office technology.
• Detail-oriented and dependable, with a proactive approach to problem-solving.

Responsibilities

• Coordinate schedules by managing calendars, arranging meetings, distributing confirmations, and keeping case-sensitive records organized and up to date.
• Provide onsite support for scheduled meetings, including welcoming clients, setting up conference rooms, arranging meals, and assisting with Zoom and audiovisual needs.
• Communicate with clients throughout the process to help ensure scheduling details, logistics, and coordination run smoothly.
• Maintain accurate documentation and stay on top of changing schedules, deadlines, and logistical needs.
• Partner with internal team members to deliver a professional and organized experience from initial scheduling through the completion of each matter.

Skills

Scheduler experience

Organizational skills

Professional communication

Zoom

Tools

Zoom

Job description

Beacon Hill Staffing Group in Denver is seeking a Scheduler/Administrative Assistant for a 6-month contract-to-hire, onsite position. The role is 40 hours per week with a 1-hour lunch break, and compensation ranges from $20 to $30 per hour depending on experience.

You will coordinate calendars, arrange meetings, provide onsite support for meetings, and assist with Zoom/AV needs while maintaining accurate records and delivering professional client service.