Administrative Assistant

Applicantz; Denver (CO); On-site; USD 25,000 - 39,000; Full time

Job summary

An innovative company is looking for a proactive Delivery Lead to support administrative functions in a dynamic office environment. This role involves reception coverage and various office tasks, requiring strong communication and organizational skills. The ideal candidate will have a solid understanding of facilities operations and be detail-oriented, ensuring smooth office management. Join a forward-thinking team where your contributions will enhance operational efficiency and create a positive workplace atmosphere. If you thrive in a collaborative setting and enjoy managing diverse responsibilities, this opportunity is perfect for you.

Qualifications

• A few years of experience in an office environment is preferred.
• Strong communication and organizational abilities are essential.
• Experience with Facilities, Operations, Clerical tasks.
• Schedules appointments, informs customers, and takes dictation.
• Proactive, detail-oriented with problem-solving mindset.

Responsibilities

• Assist with reception coverage and various office tasks.
• Coordinate with external vendors and manage schedules for maintenance.
• Coordinate with external vendors and manage routine maintenance schedules.
• Prepare memos, transcriptions, presentations and reports.

Skills

Administrative Functions

Facilities Knowledge

Communication Skills

Organizational Skills

Problem-Solving Mindset

Education

High School Diploma

Secondary Education

Tools

Microsoft Office

Job description

This is a 3 months contract, onsite role in Denver, CO (Zip Code 80202). Working hours are Monday through Friday, 8:30 am to 5:00 pm, with a 30-minute lunch break.

Delivery Lead - Global Recruitment at Applicantz

Seeking someone with an administrative background and some knowledge of Facilities to assist with reception coverage and various office tasks. Ideally, this candidate should be flexible, possess a positive attitude, and be comfortable managing varied responsibilities throughout the workday.

Required Skills:

• For this role, we prefer candidates who have a few years of work experience and an understanding of how an office environment operates.
• Performs a variety of administrative functions like Facilities, Operations, Clerical, Support, Event Support.
• Schedules appointments, gives information to customers, and takes dictation.
• High school diploma is a must, and some secondary education would be preferred.
• Composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• The ideal candidate should also possess a fundamental understanding of facilities support.
• Basic knowledge of building maintenance oversight, safety protocols within an office setting, and general upkeep of facilities.
• Strong communication and organizational abilities are essential.
• The candidate should be capable of coordinating with external vendors, managing schedules for routine maintenance, and documenting all activities systematically.
• Being proactive, detail-oriented, and having a problem-solving mindset are key traits for success in this role.

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Technology, Information and Internet, and Software Development