Office Coordinator

Beacon Hill Staffing Group; Denver (CO); On-site; USD 28,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group in Denver is seeking a Scheduler/Administrative Assistant for a 6-month contract-to-hire, onsite position. The role is 40 hours per week with a 1-hour lunch break, and compensation ranges from $20 to $30 per hour depending on experience.

You will coordinate calendars, arrange meetings, provide onsite support for meetings, and assist with Zoom/AV needs while maintaining accurate records and delivering professional client service.

Qualifications

• Previous experience in a Scheduler, Administrative Assistant, Operations Coordinator, or similar administrative/coordination role is preferred.
• Strong organizational skills with the ability to manage multiple schedules and competing priorities.
• Professional communication and client service skills.
• Comfortable working with calendars, virtual meeting platforms such as Zoom, and general office technology.
• Detail-oriented and dependable, with a proactive approach to problem-solving.

Responsibilities

• Coordinate schedules by managing calendars, arranging meetings, distributing confirmations, and keeping case-sensitive records organized and up to date.
• Provide onsite support for scheduled meetings, including welcoming clients, setting up conference rooms, arranging meals, and assisting with Zoom and audiovisual needs.
• Communicate with clients throughout the process to help ensure scheduling details, logistics, and coordination run smoothly.
• Maintain accurate documentation and stay on top of changing schedules, deadlines, and logistical needs.
• Partner with internal team members to deliver a professional and organized experience from initial scheduling through the completion of each matter.

Skills

Scheduler experience

Organizational skills

Professional communication

Zoom

Tools

Zoom

Job description

Client: Beacon Hill is partnered with a company in the professoinal services industry.Location: Denver, COWork Arrangement: 100% onsite, Monday through FridaySchedule: 40 hours per week with a 1-hour lunch breakEmployment Type: 6-month contract-to-hireCompensation: $20-$30/hour, commensurate with experience

Key Responsibilities

• Coordinate schedules by managing calendars, arranging meetings, distributing confirmations, and keeping case-sensitive records organized and up to date.
• Provide onsite support for scheduled meetings, including welcoming clients, setting up conference rooms, arranging meals, and assisting with Zoom and audiovisual needs.
• Communicate with clients throughout the process to help ensure scheduling details, logistics, and coordination run smoothly.
• Maintain accurate documentation and stay on top of changing schedules, deadlines, and logistical needs.
• Partner with internal team members to deliver a professional and organized experience from initial scheduling through the completion of each matter.

Qualifications

• Previous experience in a Scheduler, Administrative Assistant, Operations Coordinator, or similar administrative/coordination role is preferred.
• Strong organizational skills with the ability to manage multiple schedules and competing priorities.
• Professional communication and client service skills.
• Comfortable working with calendars, virtual meeting platforms such as Zoom, and general office technology.
• Detail-oriented and dependable, with a proactive approach to problem-solving.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)