Legal Administrative Assistant – Onsite Support

Beacon Hill; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant to support attorneys and practice teams in downtown Houston. This fully onsite role handles calendars, travel coordination, expense processing, and a range of administrative projects, delivering high-quality service in a fast-paced environment.

The ideal candidate has 3+ years of administrative experience, strong calendar and travel skills, and proficiency with Microsoft Office.

Qualifications

• 3+ years of administrative or executive support experience preferred.
• Experience supporting professionals in a corporate or professional services environment.
• Strong calendar management and scheduling experience.
• Experience coordinating travel and handling expense reporting.
• Proficiency with Microsoft Office Suite, including Outlook and Excel.
• Strong organizational skills with attention to detail.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Professional written and verbal communication skills.
• Strong customer service mindset and team-oriented approach.
• Comfortable learning new technologies and AI-enabled tools.

Responsibilities

• Provide administrative support to attorneys and practice groups
• Manage complex calendars, scheduling requests, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare, review, and submit expense reports and reimbursements
• Support attorneys with administrative workflows and daily operations
• Communicate with internal departments and stakeholders to facilitate requests
• Assist with meeting planning, conference coordination, and event logistics
• Utilize Microsoft Office and firm technology platforms to complete assignments
• Track, prioritize, and manage multiple assignments simultaneously
• Partner with Practice Assistants and administrative staff to ensure high-quality support

Skills

Calendar management

Travel arrangements

Expense reporting

Microsoft Office

Outlook

Excel

Communication

Organization

Prioritization

Customer service

Tech adaptability

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Beacon Hill is seeking an Administrative Assistant to support attorneys and practice teams in downtown Houston. This fully onsite role handles calendars, travel coordination, expense processing, and a range of administrative projects, delivering high-quality service in a fast-paced environment.

The ideal candidate has 3+ years of administrative experience, strong calendar and travel skills, and proficiency with Microsoft Office.