Onsite Office Administrator & Facilities Coordinator

corespecialtyinsurance; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins

Short and long-term disability

Company match of 401(k) plan

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Health Reimbursement Account

Wellness program

Job summary

Core Specialty Insurance in Houston is seeking an Office Administrator to plan, direct, and coordinate administrative services for the Houston office, partnering with site leadership to ensure efficient day-to-day operations. The role covers welcoming visitors, managing the mailroom, coordinating meetings, handling phone/fax operations, security access, parking, and supplies.

You will support after-hours events and be onsite five days a week, with strong MS Office skills and excellent

Qualifications

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years' experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
• Excellent communication skills.
• Detail oriented.

Responsibilities

• Plan, direct, and coordinate administrative services for the Houston office.
• Welcome visitors and employees at the front; coordinate day-to-day operations.
• Assist as Company Phone Operator and fax operations; distribute voicemails timely.
• Day-to-day mailroom operations; manage records storage.
• Act as site lead for facilities team; monitor security access.
• Manage parking, order office supplies, and coordinate building repairs.
• Prepare memos, reports, and presentations; support after-hours events.
• Provide on-site presence five days per week; train as fire marshal/floor warden.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Multitasking

Organizational skills

Communication skills

Detail oriented

Job description

Core Specialty Insurance in Houston is seeking an Office Administrator to plan, direct, and coordinate administrative services for the Houston office, partnering with site leadership to ensure efficient day-to-day operations. The role covers welcoming visitors, managing the mailroom, coordinating meetings, handling phone/fax operations, security access, parking, and supplies.

You will support after-hours events and be onsite five days a week, with strong MS Office skills and excellent