Office Administrator

Core Specialty Insurance Services, Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurances

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Wellness program

Job summary

Core Specialty Insurance Services, Inc. seeks an Office Administrator in Houston to plan, direct, and coordinate administrative services for the office.

You will partner with site leadership to ensure efficient day-to-day operations and serve as a central point for administrative support. The role requires strong Microsoft Office skills, multitasking, and attention to detail, with experience supporting office leadership.

Qualifications

• 5 years’ experience in an administrative role supporting office leadership.
• Excellent communication skills.
• Detail oriented.
• Strong multitasking and organizational skills.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as a welcoming point of contact for visitors and employees at the front desk.
• Coordinate day-to-day operations to maintain office efficiency.
• Schedule and prepare internal and building conference rooms as requested.
• Arrange transportation as needed.
• Assist as company phone operator and fax operations.
• Distribute faxes and voicemails promptly.
• Assist in mailroom operations.
• Maintain and update business continuity and emergency plans.
• Act as site lead for facilities team.
• Track storage of records (onsite and offsite).
• Monitor security access and enforce security procedures.
• Manage parking for staff and visitors.
• Oversee office supplies and breakroom stocking; handle repairs requests.
• Support after-hours events as needed.
• Maintain onsite presence five days per week.
• Provide memos, reports, and presentations support.

Skills

Outlook

Word

Excel

PowerPoint

Multitasking

Organization

Communication

Detail oriented

Tools

Phone system

Mailroom procedures

Job description

The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Houston office. They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front Maintains office efficiency desk.
• Must display a customer first approach to all tasks.by coordinating day-to-day operations.
• Schedules and prepares internal and building conference rooms as requested.
• Arrange for transportation as requested.
• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day.
• Ensure fax and voicemails are distributed on a timely basis.
• Assist in day-to-day mailroom operations.
• Be central point of contact to annually update all Business Continuity and emergency plans for each site.
• Act as a site lead for the facilities team.
• Track the storage of all electronic and physical records (both onsite and offsite).
• Monitor all security access for employees and visitors.
• Enforce security procedures.
• Manage parking administration for office employees and visitors.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
• Participate in social committee.
• Available to support occasional after-hours events.
• Maintain your onsite office presence 5 days per week, Monday – Friday.
• Provide administrative support including production of memos, reports, and presentations.
• Serves as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

Proficient in use of Microsoft Suite. Phone Operator handling procedures. Mailroom procedures.

Experience:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years’ experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
• Excellent communication skills.
• Detail oriented.

#LI-Onsite

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.

• We offer medical, dental, vision, and life insurances
• short and long-term disability
• a Company-match of 100% of a 6% contribution 401(k) plan
• an Employee Assistance Plan
• Health Savings Account
• Flexible Spending Account
• Health Reimbursement Account
• a wellness program

Core Specialty offers a diversified range of property and casualty insurance products for small to mid-sized businesses. From underwriting offices spanning the U.S., the Company focuses on niche markets, local distribution, and superior underwriting knowledge, offering traditional as well as innovative insurance solutions to meet the needs of its customers and brokers.

For further information about Core Specialty, please visit www.corespecialtyinsurance.com. In compliance with the Transparency in Coverage rule, issued in 2020 by US Departments of Health, Human Services, Labor and Treasury our health plan’s machine-readable files (MRFs) can be accessed via www.Cigna.com.