Office Administrator

corespecialtyinsurance; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins

Short and long-term disability

Company match of 401(k) plan

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Health Reimbursement Account

Wellness program

Job summary

Core Specialty Insurance in Houston is seeking an Office Administrator to plan, direct, and coordinate administrative services for the Houston office, partnering with site leadership to ensure efficient day-to-day operations. The role covers welcoming visitors, managing the mailroom, coordinating meetings, handling phone/fax operations, security access, parking, and supplies.

You will support after-hours events and be onsite five days a week, with strong MS Office skills and excellent

Qualifications

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years' experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
• Excellent communication skills.
• Detail oriented.

Responsibilities

• Plan, direct, and coordinate administrative services for the Houston office.
• Welcome visitors and employees at the front; coordinate day-to-day operations.
• Assist as Company Phone Operator and fax operations; distribute voicemails timely.
• Day-to-day mailroom operations; manage records storage.
• Act as site lead for facilities team; monitor security access.
• Manage parking, order office supplies, and coordinate building repairs.
• Prepare memos, reports, and presentations; support after-hours events.
• Provide on-site presence five days per week; train as fire marshal/floor warden.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Multitasking

Organizational skills

Communication skills

Detail oriented

Job description

- The Office Administrator will p lan, direct, and coordinate administrative services for the organization in the Houston office. They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front
• Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.
• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.
• Assist in day-to-day mailroom operations.
• Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team.
• Track the storage of all electronic and physical records (both onsite and offsite).
• Monitor all security access for employees and visitors. Enforce security procedures.
• Manage parking administration for office employees and visitors.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
• Participate in social committee. Available to support occasional after-hours events.
• Maintain your onsite office presence 5 days per week, Monday - Friday.
• Provide administrative support including production of memos, reports, and presentations.
• Serves as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

• Proficient in use of Microsoft Suite.
• Phone Operator handling procedures.
• Mailroom procedures.

Experience:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years' experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
• Excellent communication skills.
• Detail oriented.

#LI-Onsite

Benefits and Compensation:

• At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.
• We offer medical, dental, vision, and life insurances
• short and long-term disability
• a Company-match of 100% of a 6% contribution 401(k) plan
• an Employee Assistance Plan
• Health Savings Account
• Flexible Spending Account
• Health Reimbursement Account
• wellness program