Office & Facilities Administrator – Front Desk & Ops Lead

Core Specialty Insurance Services, Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurances

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Wellness program

Job summary

Core Specialty Insurance Services, Inc. seeks an Office Administrator in Houston to plan, direct, and coordinate administrative services for the office.

You will partner with site leadership to ensure efficient day-to-day operations and serve as a central point for administrative support. The role requires strong Microsoft Office skills, multitasking, and attention to detail, with experience supporting office leadership.

Qualifications

• 5 years’ experience in an administrative role supporting office leadership.
• Excellent communication skills.
• Detail oriented.
• Strong multitasking and organizational skills.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as a welcoming point of contact for visitors and employees at the front desk.
• Coordinate day-to-day operations to maintain office efficiency.
• Schedule and prepare internal and building conference rooms as requested.
• Arrange transportation as needed.
• Assist as company phone operator and fax operations.
• Distribute faxes and voicemails promptly.
• Assist in mailroom operations.
• Maintain and update business continuity and emergency plans.
• Act as site lead for facilities team.
• Track storage of records (onsite and offsite).
• Monitor security access and enforce security procedures.
• Manage parking for staff and visitors.
• Oversee office supplies and breakroom stocking; handle repairs requests.
• Support after-hours events as needed.
• Maintain onsite presence five days per week.
• Provide memos, reports, and presentations support.

Skills

Outlook

Word

Excel

PowerPoint

Multitasking

Organization

Communication

Detail oriented

Tools

Phone system

Mailroom procedures

Job description

Core Specialty Insurance Services, Inc. seeks an Office Administrator in Houston to plan, direct, and coordinate administrative services for the office.

You will partner with site leadership to ensure efficient day-to-day operations and serve as a central point for administrative support. The role requires strong Microsoft Office skills, multitasking, and attention to detail, with experience supporting office leadership.