Onsite Mechanical Construction Project Coordinator

Batchelor & Kimball; Athens (GA); On-site; USD 45,000 - 70,000; Full time

Job summary

Batchelor & Kimball is seeking a Project Coordinator to assist Project Managers with planning, execution, and closeout of construction projects in Conyers, GA. You will manage submittals, RFIs, POs, contracts, permits, and correspondence while keeping files current and accessible.

You will support scheduling, procurement, and cost tracking, coordinating meetings, and producing status reports. Strong communication, organization, and teamwork are essential in this fast-paced environment.

Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced construction environment.
• Strong problem-solving and critical thinking abilities.
• Ability to maintain confidentiality and professionalism.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Teams.
• Experience with construction management software such as Procore, Viewpoint, CMiC, Bluebeam, Autodesk Construction Cloud, or similar platforms preferred.
• Understanding of construction documents including drawings, specifications, RFIs, submittals, and change orders.
• Ability to coordinate multiple projects simultaneously.
• Strong customer service and relationship management skills.
• Knowledge of procurement processes and vendor coordination.
• Ability to work independently and collaboratively within a team environment.
• Aptitude to learn new software and systems.
• Mechanical, plumbing, or construction industry knowledge preferred.

Responsibilities

• Assist Project Managers with planning, execution, and closeout of construction projects.
• Coordinate project documentation including submittals, RFIs, change orders, purchase orders, contracts, permits, and project correspondence.
• Maintain accurate project files and ensure documentation is organized, current, and accessible.
• Support project scheduling and coordination by tracking milestones, deliverables, and deadlines.
• Assist with procurement activities including material takeoffs, supplier communication, equipment tracking, and delivery coordination.
• Coordinate meetings, prepare agendas, document minutes, and distribute action items.
• Track project budgets, commitments, subcontractor invoices, and cost reports for financial controls.
• Prepare and distribute monthly project status reports and job cost updates.
• Monitor subcontractor and vendor compliance, including COIs, contracts, and lien waivers.
• Facilitate communication between project teams and stakeholders.
• Assist with startup activities, including document collection and project setup.
• Support closeout activities and final documentation.
• Coordinate labor, equipment, and material requests to support execution.
• Identify issues that may impact timelines and communicate findings.
• Ensure compliance with company policies and safety regulations.
• Maintain professional relationships with clients, vendors, and subcontractors.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Microsoft Office

Procore

Viewpoint

CMiC

Bluebeam

Autodesk Construction Cloud

Construction management software

Document management

Procurement knowledge

Team coordination

Education

Associate's Degree

Bachelor's Degree in Construction Management

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Tools

Procore

Viewpoint

CMiC

Bluebeam

Autodesk Construction Cloud

Job description

Batchelor & Kimball is seeking a Project Coordinator to assist Project Managers with planning, execution, and closeout of construction projects in Conyers, GA. You will manage submittals, RFIs, POs, contracts, permits, and correspondence while keeping files current and accessible.

You will support scheduling, procurement, and cost tracking, coordinating meetings, and producing status reports. Strong communication, organization, and teamwork are essential in this fast-paced environment.