Project Coordinator

Batchelor & Kimball; Athens (GA); On-site; USD 45,000 - 70,000; Full time

Job summary

Batchelor & Kimball is seeking a Project Coordinator to assist Project Managers with planning, execution, and closeout of construction projects in Conyers, GA. You will manage submittals, RFIs, POs, contracts, permits, and correspondence while keeping files current and accessible.

You will support scheduling, procurement, and cost tracking, coordinating meetings, and producing status reports. Strong communication, organization, and teamwork are essential in this fast-paced environment.

Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced construction environment.
• Strong problem-solving and critical thinking abilities.
• Ability to maintain confidentiality and professionalism.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Teams.
• Experience with construction management software such as Procore, Viewpoint, CMiC, Bluebeam, Autodesk Construction Cloud, or similar platforms preferred.
• Understanding of construction documents including drawings, specifications, RFIs, submittals, and change orders.
• Ability to coordinate multiple projects simultaneously.
• Strong customer service and relationship management skills.
• Knowledge of procurement processes and vendor coordination.
• Ability to work independently and collaboratively within a team environment.
• Aptitude to learn new software and systems.
• Mechanical, plumbing, or construction industry knowledge preferred.

Responsibilities

• Assist Project Managers with planning, execution, and closeout of construction projects.
• Coordinate project documentation including submittals, RFIs, change orders, purchase orders, contracts, permits, and project correspondence.
• Maintain accurate project files and ensure documentation is organized, current, and accessible.
• Support project scheduling and coordination by tracking milestones, deliverables, and deadlines.
• Assist with procurement activities including material takeoffs, supplier communication, equipment tracking, and delivery coordination.
• Coordinate meetings, prepare agendas, document minutes, and distribute action items.
• Track project budgets, commitments, subcontractor invoices, and cost reports for financial controls.
• Prepare and distribute monthly project status reports and job cost updates.
• Monitor subcontractor and vendor compliance, including COIs, contracts, and lien waivers.
• Facilitate communication between project teams and stakeholders.
• Assist with startup activities, including document collection and project setup.
• Support closeout activities and final documentation.
• Coordinate labor, equipment, and material requests to support execution.
• Identify issues that may impact timelines and communicate findings.
• Ensure compliance with company policies and safety regulations.
• Maintain professional relationships with clients, vendors, and subcontractors.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Microsoft Office

Procore

Viewpoint

CMiC

Bluebeam

Autodesk Construction Cloud

Construction management software

Document management

Procurement knowledge

Team coordination

Education

Associate's Degree

Bachelor's Degree in Construction Management

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Tools

Procore

Viewpoint

CMiC

Bluebeam

Autodesk Construction Cloud

Job description

Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results from engineering and construction to operations and maintenance. We offer design/build and turnkey construction services, including teaming with selected subcontractors for electrical and general construction.

There’s not a lot of BS here, and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs, and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about the work is the people who do it. If this sounds like a good fit for you, we’d like to meet you!

A candidate with strong experience in Mechanical Construction projects will strongly be considered and interviewed. All candidates must meet the following expectations and be able to work independently with minimal oversight.

Job Responsibilities/Accountabilities

• Assist Project Managers with the planning, execution, and closeout of construction projects.
• Coordinate project documentation including submittals, RFIs, change orders, purchase orders, contracts, permits, and project correspondence.
• Maintain accurate project files and ensure all documentation is organized, current, and readily accessible.
• Support project scheduling and coordination activities by tracking milestones, deliverables, and key project deadlines.
• Assist with procurement activities including material takeoffs, supplier communication, equipment tracking, and delivery coordination.
• Coordinate meetings, prepare meeting agendas, document meeting minutes, and distribute action items to project stakeholders.
• Track project budgets, commitments, subcontractor invoices, and cost reports to support project financial controls.
• Assist with the preparation and distribution of monthly project status reports and job cost updates.
• Monitor subcontractor and vendor compliance requirements, including certificates of insurance, contracts, and lien waivers.
• Facilitate communication between Project Managers, Superintendents, subcontractors, vendors, clients, and internal departments.
• Assist with project startup activities, including document collection, contract administration, and project setup within company systems.
• Support project closeout activities, including punch list tracking, warranty documentation, as-built drawings, and final project documentation.
• Coordinate labor, equipment, and material requests to support project execution.
• Assist in maintaining project schedules and identifying potential issues that may impact project timelines.
• Ensure compliance with company policies, safety regulations, and project-specific requirements.
• Maintain professional relationships with clients, vendors, and subcontractors.
• Support continuous improvement efforts by recommending process enhancements that improve efficiency and project execution.
• Maintain a safe and professional work environment by following company procedures, rules, and regulations.

Supervisory / Budgetary / External Communication Responsibility

• No direct supervisory responsibilities.
• Frequent interaction with Project Managers, Superintendents, Estimators, Accounting, Purchasing, and Fabrication personnel.
• Regular communication with subcontractors, suppliers, vendors, clients, and project stakeholders.
• Assists Project Managers with budget tracking and project financial administration
• .Coordinates information flow between field personnel and office support teams.

Knowledge, skill and ability requirements (minimum competencies required for job performance)

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced construction environment.
• Strong problem-solving and critical thinking abilities.
• Ability to maintain confidentiality and professionalism.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Teams.
• Experience with construction management software such as Procore, Viewpoint, CMiC, Bluebeam, Autodesk Construction Cloud, or similar platforms preferred.
• Understanding of construction documents including drawings, specifications, RFIs, submittals, and change orders.
• Ability to coordinate multiple projects simultaneously.
• Strong customer service and relationship management skills.
• Knowledge of procurement processes and vendor coordination.
• Ability to work independently and collaboratively within a team environment.Aptitude to learn new software and systems.
• Mechanical, plumbing, or construction industry knowledge preferred.

Prior work experience and educational requirements

• Associate's Degree or Bachelor's Degree in Construction Management, Business Administration, Engineering, or a related field preferred.
• Minimum of 2 years of experience in construction administration, project coordination, project engineering, or a related role.
• Experience working in the mechanical, plumbing, industrial, or commercial construction industry preferred.
• Equivalent combination of education and relevant experience may be considered.

PHYSICAL DEMANDS

The physical demands are those associated with working in a typical office environment and miscellaneous filed travel.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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