Onsite Mail & Records Clerk – Detail‑Oriented Data

Ian Martin Group; Spring (TX); On-site; USD 2,066,000 - 2,604,000; Part time

Job summary

The Ian Martin Group is seeking an Office Clerk to support mail processing and document management on a 12-month contract in Spring, TX. You will handle incoming mail, scan and route documents, upload to SharePoint, and maintain metadata and quality control.

Ideal candidates will have experience with scanning equipment, electronic document management systems, and strong communication and organizational skills.

Qualifications

• Proficiency with scanning equipment and electronic document management systems.
• Excellent communication skills.
• Strong attention to detail.
• Ability to work independently.
• Organizational skills.
• Ability to maintain data and ensure data quality.

Responsibilities

• Receive, open, sort, and process incoming mail and packages.
• Review documents to determine virtual mailroom destination and scan for electronic distribution.
• Upload scanned documents to SharePoint and update metadata fields.
• Process document packages 5–100 pages, ensuring image quality and completeness.
• Handle mail containing refund checks and financial instruments, applying endorsement stamps per procedures.
• Identify and reroute misdirected mail using routing guides and references.
• Update reroute examples and processing documentation as new scenarios arise.

Skills

Scanning equipment

Communication

Attention to detail

Independent work

Organizational skills

Data quality

Tools

Electronic document management systems

Job description

The Ian Martin Group is seeking an Office Clerk to support mail processing and document management on a 12-month contract in Spring, TX. You will handle incoming mail, scan and route documents, upload to SharePoint, and maintain metadata and quality control.

Ideal candidates will have experience with scanning equipment, electronic document management systems, and strong communication and organizational skills.