Onsite Mail & Documents Coordinator

Ultimate Staffing Services; Plano (TX); On-site; USD 22,000 - 30,000; Part time

Job summary

Ultimate Staffing Services is seeking a reliable Mail Processing Coordinator to support daily office operations by managing outgoing mail and document processing. This fully onsite role in Plano, Texas, requires organization, discretion with confidential documents, and accuracy in processing.

Responsibilities include preparing and organizing mail, obtaining signatures, notarization when needed, and tracking mailed documents while maintaining confidentiality and meeting deadlines.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or mailroom roles preferred.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and office equipment.

Responsibilities

• Prepare, print, and organize documents for outgoing mail.
• Review documents for accuracy before distribution.
• Obtain required signatures and ensure document execution.
• Coordinate notarization of documents as needed.
• Process, package, and mail high volumes of outgoing correspondence.
• Maintain records and tracking of mailed documents.
• Ensure confidentiality and compliance with procedures.
• Assist with general administrative duties related to document management.
• Collaborate with internal departments to meet deadlines.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

Ultimate Staffing Services is seeking a reliable Mail Processing Coordinator to support daily office operations by managing outgoing mail and document processing. This fully onsite role in Plano, Texas, requires organization, discretion with confidential documents, and accuracy in processing.

Responsibilities include preparing and organizing mail, obtaining signatures, notarization when needed, and tracking mailed documents while maintaining confidentiality and meeting deadlines.