Onsite Legal Services Concierge

Ricoh Company, Ltd.; New York (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

Ricoh Company, Ltd. is hiring a Legal On-Site Services Specialist in New York to provide direct hands-on support within a legal office environment.

You will perform document production, scanning, mail handling, and conference room setup while supporting attorneys and staff with professional service. The role requires strong customer service, 1–2 years of related experience, and the ability to manage multiple priorities with Microsoft Office proficiency.

Qualifications

• High School Diploma or GED required.
• 1-2 years of related office services, hospitality, administrative support, or legal support experience required.
• Minimum of 2 years of legal industry experience preferred.
• Excellent customer service, interpersonal, and communication skills.
• Ability to work independently and prioritize multiple assignments.
• Strong attention to detail and commitment to quality service.

Responsibilities

• Perform document production, scanning, copying, finishing, and distribution.
• Handle confidential legal documents and records.
• Support legal records management and document workflows.
• Complete file conversions, OCR processing, FTP transfers, and document formatting using Microsoft Office and Adobe Acrobat.
• Assist with offsite trial preparation and project coordination.
• Process incoming and outgoing mail and packages.
• Coordinate shipping and receiving activities.
• Maintain departmental logs, records, tracking reports, and supply inventory.
• Provide direct floor support to attorneys, paralegals, legal assistants, and administrative staff.

Skills

Customer service

Hospitality

Conference room setup

Multitasking

Microsoft Office

Data entry

Light physical duties

Education

High School Diploma or GED

Tools

Copitrak

Equitrac

Job description

Ricoh Company, Ltd. is hiring a Legal On-Site Services Specialist in New York to provide direct hands-on support within a legal office environment.

You will perform document production, scanning, mail handling, and conference room setup while supporting attorneys and staff with professional service. The role requires strong customer service, 1–2 years of related experience, and the ability to manage multiple priorities with Microsoft Office proficiency.