Leave of Absence Administrator

Addison Group; San Antonio (TX); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Job summary

Addison Group is partnering with a well-established nonprofit to hire a Leaves of Absence Administrator onsite in San Antonio, TX. You will manage FMLA, ADA and disability leaves, coordinate with HR, payroll and benefits, and ensure compliance with policies and regulations.

The role requires strong organization, discretion with confidential information, and excellent communication to support employees through the leave process from submission to return to work.

Qualifications

• 3–5 years of experience in leave of absence administration, benefits administration, or a related HR function.
• Knowledge of FMLA, ADA, short-term and long-term disability leaves.
• Experience reviewing leave documents, tracking deadlines, and coordinating return-to-work processes.
• Excellent written and verbal communication with a strong service mindset.
• Ability to handle confidential employee and medical information with discretion.

Responsibilities

• Administer employee leave requests (FMLA, ADA, disability, and other leaves).
• Guide employees and managers through eligibility, documentation, and return-to-work steps.
• Review applications for completeness and compliance with policies and regulations.
• Maintain accurate leave records and update HR systems.
• Coordinate with HR, payroll, benefits, and third-party providers to manage leave.

Skills

Leave administration

Organizational skills

Discretion with confidential info

Communication skills

Microsoft Office proficiency

Tools

HRIS systems

Leave management software

Microsoft Office

Job description

Job Title: Leave of Absence Administrator

Location: San Antonio, TX

Employment Type: Direct Hire

Industry: Non-profit

Pay: $30-$32 per hour

Schedule: Monday-Friday, 8AM-5PM - Fully onsite

Benefits: This position is eligible for medical, dental, vision, 401k.

About Our Client

Addison Group is partnering with a well-established nonprofit organization seeking a detail-oriented Leaves of Absence Administrator to support employee leave programs and ensure compliance with applicable employment laws and organizational policies. This individual will help employees navigate the leave process while coordinating with HR, management, and external benefit providers.

Job Description

The Leaves of Absence Administrator will oversee the administration of employee leave requests from initial submission through return to work. This role requires strong organizational skills, discretion when handling confidential employee information, and the ability to manage multiple cases while providing responsive employee support.

Key Responsibilities

• Administer employee leave requests, including FMLA, ADA-related leaves, short-term disability, long-term disability, and other applicable leave programs.
• Guide employees and managers through leave procedures, eligibility requirements, documentation, and return-to-work processes.
• Review leave applications and supporting documentation for completeness, accuracy, and compliance with company policies and applicable regulations.
• Maintain accurate leave records, track important deadlines, and update employee information within HR systems.
• Coordinate with HR business partners, payroll, benefits teams, healthcare providers, and third-party administrators to facilitate leave management.
• Monitor leave durations, extensions, and anticipated return dates while communicating necessary updates to relevant stakeholders.
• Provide timely responses to employee questions regarding leave eligibility, benefits continuation, required paperwork, and available resources.
• Assist with reasonable accommodation requests and coordinate with HR to support the interactive process in accordance with applicable requirements.
• Ensure employee leave information is handled confidentially and maintained in accordance with recordkeeping standards.
• Identify opportunities to improve leave administration processes, documentation, and employee communication.

Qualifications

• 3-5 years of experience in leave of absence administration, benefits administration, or a related human resources function.
• Working knowledge of FMLA, ADA, short-term and long-term disability, and applicable leave regulations.
• Experience managing leave requests, reviewing supporting documentation, tracking deadlines, and coordinating return-to-work processes.
• Strong organizational skills with the ability to manage multiple cases while maintaining accurate records.
• Excellent written and verbal communication skills with a strong employee-service mindset.
• Ability to handle confidential employee and medical information with discretion.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with HRIS platforms, leave management software, or third-party leave administration systems preferred.
• Strong attention to detail and the ability to interpret policies and communicate procedures clearly.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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