Leave of Absence Administrator

Ultimate Staffing; San Antonio (TX); On-site; USD 56,000 - 69,000; Full time

Job summary

Ultimate Staffing Services in San Antonio, Texas is seeking a Leave of Absence Administrator to manage employee leave programs and workers' compensation claims, ensuring compliance with federal, state, and local regulations. You will be the primary contact for employees, managers, and external partners throughout the leave process from initiation to return to work.

The role requires a Bachelor's degree in HR or related field (preferred) and 5+ years in leave administration or related HR areas.

Qualifications

• Bachelor's degree in Human Resources or related field preferred.
• Certified Leave Management Specialist (CLMS) certification preferred but not required.
• Five or more years of verifiable experience in leave administration, workers' compensation, disability management, benefits administration, or human resources.

Responsibilities

• Administer all leave programs (FMLA, medical, personal, military, administrative).
• Manage workers' compensation claims from initiation through resolution.
• Ensure compliance with FMLA, ADA/ADAAA, HIPAA, USERRA, disability programs, and workers' compensation regulations.
• Maintain accurate leave records, documentation, case files, and HRIS data.
• Coordinate return-to-work processes, including fitness-for-duty and accommodations.
• Partner with payroll, insurance carriers, third-party administrators, and regulators to support leave and workers' compensation administration.
• Prepare and distribute required leave notices and documentation within timelines.
• Monitor leave activity, compliance reporting, and audits.
• Provide guidance and training to employees and managers regarding leave policies.
• Identify opportunities to improve processes and enhance the employee experience.

Skills

FMLA knowledge

ADA/ADAAA knowledge

HIPAA knowledge

USERRA knowledge

Workers' compensation practices

Education

Bachelor's degree in Human Resources or related field

Job description

Leave of Absence Administrator (JN -092026-431774) San Antonio, Texas

Salary: USD62400 - USD62400 per year

Leave of Absence Administrator

Position Summary

The Leave of Absence Administrator is responsible for administering and managing employee leave programs and workers' compensation claims while ensuring compliance with federal, state, and local regulations. This role serves as the primary point of contact for employees, managers, and external partners throughout the leave process, providing guidance and support from leave initiation through return to work.

Key Responsibilities

• Administer all leave programs, including FMLA, medical, personal, military, and administrative leaves.
• Manage workers' compensation claims from initiation through resolution.
• Ensure compliance with FMLA, ADA/ADAAA, HIPAA, USERRA, workers' compensation regulations, and applicable state and local leave laws.
• Maintain accurate leave records, documentation, case files, and HRIS data.
• Coordinate return-to-work processes, including fitness-for-duty requirements and workplace accommodations.
• Partner with payroll, insurance carriers, third-party administrators, and regulatory agencies to support leave and workers' compensation administration.
• Prepare and distribute required leave notices and documentation within established timelines.
• Monitor leave activity, compliance reporting, and audit requirements.
• Provide guidance and training to employees and managers regarding leave policies and procedures.
• Identify opportunities to improve processes and enhance the employee experience.

Qualifications

Education

• Bachelor's degree in Human Resources or a related field preferred.

Certification

• Certified Leave Management Specialist (CLMS) certification preferred but not required.

Experience

• Five (5) or more years of verifiable experience in leave administration, workers' compensation, disability management, benefits administration, or human resources.

Knowledge, Skills & Abilities

• Strong knowledge of FMLA, ADA/ADAAA, HIPAA, USERRA, disability programs, and workers' compensation practices.
• Excellent communication, customer service, conflict resolution, and problem‑solving skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency with Microsoft Office Suite and HRIS platforms.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.