Affiliate Operations Coordinator (HR and Administrative Coordinator) - Bronx

Physician Affiliate Group of New York, P.C. (PAGNY); New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Physician Affiliate Group of New York, P.C. (PAGNY) in New York City seeks an Affiliate Operations Coordinator to support HR operations across the Bronx region.

The role focuses on onboarding, CME credits tracking, and maintaining employee personnel files in HRIS, ensuring documentation is complete and compliant. You will back up the HR team, manage calendars, note meeting minutes, coordinate meetings and events, process invoices, and assist with vendor relations to keep operations running

Qualifications

• Experience supporting HR operations and document control.
• Excellent calendar management and communication skills.

Responsibilities

• Assist HR with onboarding and CME credits tracking.
• Conduct ongoing file audits and ensure compliance.
• Manage training compliance, licensure, and aptitude exams.
• Maintain calendars and coordinate meeting logistics.
• Take meeting minutes for on-site leadership and prepare correspondence.
• Oversee conference room scheduling and catering for events.
• Operate and maintain office inventory; report issues to site leaders.
• Process invoices and expense reports promptly.

Skills

Onboarding support

CME tracking

File audits

Compliance management

Calendar management

Meeting minutes

Vendor coordination

Invoice processing

HRIS usage

Tools

HRIS

Job description

Physician Affiliate Group of New York, P.C. (PAGNY), a multispecialty medical practice group, staffs several municipal hospitals and clinics within New York City through an affiliation agreement with NYC Health + Hospitals. PAGNY’s corporate staff provides administrative, practice management, and human resources services in support of its nearly 4,000 clinical providers.

The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff.

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

The Affiliate Operations Coordinator, for locations in the Bronx Region, is responsible for all aspects of administrative support, employee file maintenance, and ensuring employee files are compliant and kept to required standards. Acting as a backup for the HR team, the Affiliate Operations Coordinator will field employee questions and concerns for follow-up and is expected to serve as the outward facing team member for HR Department.

Opportunity Details

• Assists Human Resources team with onboarding, continuing medical education (CME) credits tracking, and other related transactions, ensuring all required documents are uploaded to HRIS for employee personnel files.
• Executes frequent and ongoing file audits, focusing on identifying and following up on any missing documents and expired certifications. Assists with scheduled and unscheduled audits.
• Manages compliance with mandatory and non-mandatory training, performance assessments, professional licensure, and aptitude exams.
• Maintains detailed calendars and prioritizes meeting requests and logistics.
• Supports on-site leadership with taking meeting minutes and prepares correspondence and financial reports.
• Oversees conference room scheduling and any related catering orders and supplies for special events.
• Operates and maintains standard office inventory. Reports any malfunctioning equipment, maintenance, or housekeeping issues to site leader, vendors, or building management and notifies staff, when necessary.
• Receives deliveries, sorts and distributes incoming mail, and organizes outgoing courier deliveries and documents.
• Prepares and reviews invoices and expense reports in a timely fashion.