Onsite HR Operations Coordinator

Optimal; Superior Charter Township (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Optimal is seeking an HR Operations Coordinator in Michigan to manage onboarding activities, data entry in HRIS, and handling essential employment documents. The role includes I-9 handling, contract renewals, and documentation maintenance. You will support audits and HR reporting while maintaining confidential employee data.

Onsite position requiring strong MS Office skills and experience with HRIS/ATS systems, with a focus on accuracy and process improvements within the HR function.

Qualifications

• Bachelor's degree preferred in HR, business administration, or related field.
• 2+ years in HR coordination, onboarding, payroll support, or admin work.
• Strong attention to detail and ability to handle confidential information.
• Proficiency with Microsoft Office suite; experience with HRIS/ATS is preferred.

Responsibilities

• Coordinate new hire onboarding activities and data entry into HRIS.
• Prepare and maintain employment docs, including I-9 and agreements.
• Manage relocation docs and reimbursements; process invoices for HR vendors.
• Maintain employee data in HR systems and databases.
• Generate verification letters and keep HR rosters and records up to date.
• Monitor compliance, I-9 reverifications, and contract renewals.
• Support audits by preparing required HR documentation.
• Respond to HR inquiries via shared inbox and route requests accordingly.
• Assist with HR reporting, process docs, and system improvement projects.

Skills

Attention to detail

Organizational skills

Data entry

MS Office proficiency

Education

Bachelor's degree in HR/Business Admin

Tools

HRIS systems

Payroll software

SAP SuccessFactors

Job description

Optimal is seeking an HR Operations Coordinator in Michigan to manage onboarding activities, data entry in HRIS, and handling essential employment documents. The role includes I-9 handling, contract renewals, and documentation maintenance. You will support audits and HR reporting while maintaining confidential employee data.

Onsite position requiring strong MS Office skills and experience with HRIS/ATS systems, with a focus on accuracy and process improvements within the HR function.