Onsite HR Coordinator — Payroll & Scheduling Specialist

Ergon, Inc - Refining & Marketing; Vicksburg (MS); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k matching

Health

Life

Dental

Holidays

Vacation

Sick Leave

Tuition Assistance

Profit Sharing

Job summary

Ergon, Inc - Refining & Marketing in Vicksburg, MS is seeking a Human Resources Coordinator to provide administrative and operational support for HR functions onsite. You will assist with recruitment, onboarding, employee records, benefits administration, and payroll data accuracy.

You will collaborate with HR, payroll, and benefits teams to ensure timely processing, maintain compliance, and support refinery employees with scheduling and data updates.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration (preferred), or equivalent experience.
• 0–2 years HR or administrative experience, preferably in a corporate environment.
• Basic understanding of HR policies and employment law fundamentals.
• Computer experience with Microsoft Windows and Microsoft Office (Outlook, Excel, Word), including ability to learn new programs tied to job responsibilities.
• Strong communication and organizational skills.
• Ability to learn and understand basic refining principles related to charge and yield, shift work, and shift scheduling.
• Ability to work as part of a team to meet projected goals.

Responsibilities

• Coordinate HR processes and payroll administration for refinery employees.
• Maintain accurate time and leave records and update HR and payroll systems.
• Produce monthly reports on overtime, sick leave, attendance, vacation usage, and turnover.
• Verify timecards and review SchedulePro and e-log submissions for consistency across systems.
• Act as department administrator for Kronos and SchedulePro.
• Collaborate with managers to manage vacation scheduling and shift changes.
• Update Kronos with time, vacation, and sick leave accruals from E-Log reports.
• Partner with refinery personnel to ensure data timeliness and accuracy.
• Coordinate with corporate payroll teams to support payroll accuracy.
• Identify, elevate, and track system issues until resolution.
• Back up the front desk as needed.

Skills

Strong communication

Organizational skills

Teamwork

Written and verbal instructions

Education

Associate's or Bachelor's in HR/related field

Tools

Kronos

SchedulePro

E-Log

Microsoft Windows

Microsoft Office (Outlook, Excel, Word)

Job description

Ergon, Inc - Refining & Marketing in Vicksburg, MS is seeking a Human Resources Coordinator to provide administrative and operational support for HR functions onsite. You will assist with recruitment, onboarding, employee records, benefits administration, and payroll data accuracy.

You will collaborate with HR, payroll, and benefits teams to ensure timely processing, maintain compliance, and support refinery employees with scheduling and data updates.