Human Resources Coordinator

Ergon Inc.; Vicksburg (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Ergon Refining, Inc. seeks an HR Coordinator in Vicksburg, MS to support recruitment, onboarding, and employee records across the HR function. The role processes refinery payroll via Kronos, ensures compliance with federal/state laws, and aids benefits administration while upholding Ergon's Doing Right culture.

You will work with payroll, HR, and operations teams to maintain accurate data, schedules, and communications for hourly personnel. This position is on-site at the Vicksburg refinery.

Qualifications

• Associate's or Bachelor's degree in HR, Business Admin or related field.
• 0–2 years HR or administrative experience, preferably in a corporate setting.
• Basic understanding of HR policies and employment law fundamentals.

Responsibilities

• Provide administrative HR support across recruitment, onboarding, employee records, benefits, and compliance.
• Process payroll for refinery employees using Kronos with accuracy and timeliness.
• Maintain privacy and data protection in HR systems and records.
• Coordinate with hiring managers on interviews and recruitment activities.
• Generate reports and support payroll, attendance, and leave tracking.

Skills

Payroll processing

Kronos

HR policies

Communication

Time management

Teamwork

Education

Associate's or Bachelor's in HR

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Provide administrative and operational support to the Human Resources department across key functions including recruitment, onboarding, employee records, benefits administration, and compliance. The HR Coordinator is responsible for the accurate and timely processing of payroll for all refinery employees, utilizing the Kronos workforce management system. This role ensures compliance with federal, state, and local payroll regulations, maintains accurate payroll records, and provides excellent service to employees regarding payroll-related inquiries while supporting Ergon's "Doing Right" culture of Respect, Integrity, Result, Humility, and Trust.

Position Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration preferred, or related field (or equivalent combination of education and experience).
• 0–2 years of HR or administrative experience, preferably in a corporate environment.
• Basic understanding of HR policies and employment law fundamentals
• Computer experience required in Microsoft Windows and Microsoft Office programs including Outlook, Excel, and Word with the ability to learn new computer programs as related to Job responsibilities
• Excellent communication and organizational skills
• The ability to provide and comprehend written and verbal instructions
• The ability to learn and understand basic refining principles as related to charge and yield, shift work, and shift scheduling
• The ability to work as part of a team to accomplish projected goals

Responsibilities Include The Following

• Compliance with all applicable privacy laws and company policies regarding data protection is required.
• HR team members – to coordinate HR processes and share information
• Hiring managers – to schedule interviews and facilitate recruitment activities
• Payroll and benefits teams – to ensure timely processing of employee data
• Job applicants – to schedule interviews and communicate hiring process updates
• Benefits vendors – to resolve employee questions or issues
• Maintain accurate tracking and reporting of all payroll and leave (vacation, sick, etc.) for all hourly personnel.
• Verifies timecards, SchedulePro and e-log information submitted by employees ensuring that time submitted is accurate and consistent in all systems.
• Department Administrator for Kronos and SchedulePro
• Generate and distribute reports monthly on overtime, sick leave, attendance, vacation time usage and turnover
• Works closely with Managers and Supervisors to maintain vacation schedule including assigning new employees, changing shift schedules, positions, updating training schedule, and publishing new schedules
• Utilize employee recap report from E-Log to maintain and update Kronos with accurate employee time, vacation and sick leave accruals for all hourly personnel
• Work closely with L&D to limit scheduling employees outside their shift
• Work with refinery personnel to ensure data provided is accurate and timely
• Work closely with Corporate payroll to ensure accuracy of payroll
• Identify, ... and track system issues until proper resolution
• Serves as a back up to the front desk
• Other duties as assigned by the HR Manager

Ergon Refining, Inc. is an EEO/AAP employer.

Ergon offers a competitive benefits package: 401k matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing.

Employment offer is contingent upon a pre-employment drug test, background check, and MVR.

Position to be filled: Human Resources Coordinator

Location: Vicksburg, MS