HR Operations & Onboarding Specialist

Prismagic Solutions Inc.; Tampa (FL); On-site; USD 25,000 - 35,000; Full time

Job summary

Prismagic Solutions Inc. is seeking an HR Administrative Specialist in Tampa, FL, for a 12+ month contract. The role suits an organized administrator who can work independently and support HR operations, onboarding, I-9 and E-Verify processes, and front desk duties.

Responsibilities include handling confidential documents, coordinating with departments, assisting with employee surveys, and travel arrangements. In-person interviews only; business casual dress code; background checks apply.

Qualifications

• Front desk receptionist experience and switchboard handling.
• HR experience and recruiting coordination.
• Experience with ADP Workforce and Laserfiche; able to handle confidential documents.

Responsibilities

• Serves as primary point of contact for Human Resources.
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage.
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members.
• Coordinates employee surveys.
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities may include creating web content.
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools.
• Preforms basic statistical calculations on data for reports and presentations.
• Provides administrative support of the Chief Administrative Officer.
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives.
• Arranges and coordinates travel and travel reimbursement for staff.

Skills

Front desk

Switchboard

Onboarding

New Employee Orientation

I-9

E-Verify

HR experience

Recruiting coordination

Technology savvy

Confidential documents

Tools

ADP Workforce

Laserfiche

Job description

Prismagic Solutions Inc. is seeking an HR Administrative Specialist in Tampa, FL, for a 12+ month contract. The role suits an organized administrator who can work independently and support HR operations, onboarding, I-9 and E-Verify processes, and front desk duties.

Responsibilities include handling confidential documents, coordinating with departments, assisting with employee surveys, and travel arrangements. In-person interviews only; business casual dress code; background checks apply.