Onsite Front Desk & Office Coordinator – Part-Time

Anomali; Redwood City (CA); On-site; USD 39,000 - 48,000; Part time

Job summary

Anomali in Redwood City, CA is seeking a Part-Time Front Desk & Office Assistant to support daily operations onsite. This hands-on role involves delivering a welcoming experience to employees, candidates, customers, and visitors while ensuring the office runs smoothly.

The position requires exemplary customer service, strong organization, and the ability to manage multiple tasks in a fast-paced environment. Schedule is 24 hours/week, Mon-Wed, in the Redwood City office.

Qualifications

• Experience in reception/office administration or related role.
• Excellent verbal and written communication.
• Professional, welcoming demeanor and strong customer service orientation.
• Strong organizational skills with ability to multitask in a fast-paced office.
• Detail oriented, reliable and proactive.
• Experience with global scheduling is preferred.
• Willingness to learn new scheduling tools.
• Ability to lift and move office supplies up to 25 lbs.
• Location: Onsite – Redwood City, CA.
• Schedule: Mon–Wed 8am–4pm or 8:30am–4:30pm PDT (24 hours/week).

Responsibilities

• Welcome and assist employees, candidates, customers, and visitors with a professional first impression.
• Answer and direct calls and respond to general inquiries.
• Manage front desk and reception area to keep it organized and presentable.
• Coordinate candidate interviews, scheduling, and interview logistics.
• Stock and maintain office kitchens, break areas, and conference rooms.
• Order and maintain office, kitchen, and hospitality supplies.
• Transport and restock supplies across floors as needed.
• Assist with meeting/event setup and catering coordination when required.
• Handle mail and packages; coordinate outgoing shipments and couriers.
• Provide administrative support to HR, Talent Acquisition, and Executive teams; assist onboarding.
• Liaise with building management or vendors for facilities needs.
• Support ad hoc administrative and operational projects.

Skills

Interpersonal communication

Reception experience

Organizational skills

Customer service

Independent worker / team player

Schedule coordination

Tools

Microsoft Office

Job description

Anomali in Redwood City, CA is seeking a Part-Time Front Desk & Office Assistant to support daily operations onsite. This hands-on role involves delivering a welcoming experience to employees, candidates, customers, and visitors while ensuring the office runs smoothly.

The position requires exemplary customer service, strong organization, and the ability to manage multiple tasks in a fast-paced environment. Schedule is 24 hours/week, Mon-Wed, in the Redwood City office.