Office Assistant

Solace; Redwood City (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A dynamic healthcare startup in Redwood City is seeking an entry-level Administrative professional to oversee daily office operations. This role involves managing office supplies and mail handling while ensuring a positive experience for employees and visitors. Candidates should have strong organizational and communication skills, and be comfortable with technology tools. If you thrive in a fast-paced environment and enjoy helping others, we want to hear from you.

Qualifications

• Based in the San Francisco Bay Area, able to work onsite in Redwood City five days per week.
• Comfort with technology and tools, including Google Workspace and Slack.
• Enjoys building a positive in-office experience.

Responsibilities

• Oversee daily office operations ensuring a welcoming environment.
• Manage mail handling and deliveries for timely distribution.
• Maintain office supplies, ensuring the space is clean and stocked.
• Provide on-site support during interview weeks including candidate check-ins.
• Manage front desk operations as the first point of contact.
• Coordinate interview scheduling in partnership with the recruiting team.

Skills

Excellent organizational skills

Communication skills

Multitasking skills

Proactive problem-solver

Friendly demeanor

Tools

Google Workspace

Slack

Scheduling platforms

Job description

About Solace

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.

We're a Series B startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, and Signalfire. Our team is lean, mission-driven, and growing quickly.

Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place.

What You’ll Do

• Oversee daily office operations and ensure a welcoming, well‑organized environment for employees and visitors.
• Manage mail handling and deliveries, ensuring timely distribution and accurate tracking.
• Maintain office supplies, snacks, and facilities, keeping the space clean, stocked, and ready for use.
• Provide on‑site support during interview weeks, including candidate check‑ins, escorting, and room coordination.
• Manage front desk operations, including visitor check‑ins, building access, and serving as the first point of contact in the office.
• Coordinate and manage interview scheduling and adjustments in partnership with the recruiting team.
• Partner with People Operations to help improve processes as we expand or move into larger space.

What We’re Looking For

• Based in the San Francisco Bay Area with the ability to work onsite in Redwood City five days per week.
• Excellent organizational, communication, and multitasking skills.
• Friendly, professional, and enjoys building a positive in‑office experience.
• Comfort with technology and tools such as Google Workspace, Slack, and scheduling platforms.
• A proactive problem‑solver who takes ownership and thrives in a dynamic, startup environment.

If you’re energized by creating order, helping others, and keeping things running smoothly, we’d love to hear from you.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative