Onsite Front Desk & HR Admin Specialist

Stefanini, Inc; South Gate (CA); On-site; USD 28,000 - 33,000; Full time

Job summary

Stefanini, Inc. is seeking a Front Desk Receptionist / HR Administrative Assistant to be the first point of contact for employees, visitors, vendors, and callers while supporting HR with admin tasks.

This 100% onsite role in South Gate requires strong customer service and organizational skills. The position handles front-desk duties and HR-related paperwork, onboarding documents, and employee files, with daily data entry in HR systems and coordination of interview scheduling.

Qualifications

• Experience in reception, front desk, administrative support, HR administration, customer service, or a similar role.
• Professional and polished communication style.
• Comfortable handling a high volume of inbound calls.
• Strong customer service and ability to interact professionally with employees, executives, candidates, vendors, and visitors.
• Strong organizational skills and attention to detail.
• Ability to handle confidential employee and company information appropriately.
• Capable of balancing front-desk responsibilities with HR administrative tasks.
• Proficiency with Microsoft Office and general office systems.
• Able to work 100% onsite in South Gate, Monday–Friday, 8:00 AM to 5:00 PM.

Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, candidates, and guests.
• Answer and manage inbound telephone calls professionally and efficiently.
• Route calls, take messages, and assist callers with general questions.
• Greet and direct visitors while maintaining a welcoming and professional front-office environment.
• Notify appropriate employees of visitor and candidate arrivals.
• Assist with incoming and outgoing mail, packages, deliveries, and correspondence.
• Maintain an organized, polished, and professional reception area.
• Provide day-to-day administrative support to the Human Resources department.
• Assist with new-hire paperwork, onboarding documents, and employee files.
• Maintain and organize confidential personnel records and HR documentation.
• Assist with data entry and updates within HR systems and employee records.
• Support interview scheduling and candidate coordination.
• Prepare, scan, file, and distribute HR documents.
• Assist employees with basic HR questions and route more complex matters to the appropriate HR team member.
• Support employee communications, forms, notices, and other HR correspondence.
• Assist with tracking documents and following up with employees for missing information.
• Provide administrative support for HR projects as needed.

Skills

Customer service

Communication

Organizational skills

Data entry

Confidential information handling

Tools

Microsoft Office

HRIS

Applicant Tracking System

Job description

Stefanini, Inc. is seeking a Front Desk Receptionist / HR Administrative Assistant to be the first point of contact for employees, visitors, vendors, and callers while supporting HR with admin tasks.

This 100% onsite role in South Gate requires strong customer service and organizational skills. The position handles front-desk duties and HR-related paperwork, onboarding documents, and employee files, with daily data entry in HR systems and coordination of interview scheduling.