Onsite Front Desk & Administrative Specialist

Focus People; Savannah (GA); On-site; USD 22,000 - 30,000; Full time

Job summary

Focus People is seeking an experienced Receptionist / Administrative Support professional for a well-established public-sector organization in the Pooler, Ellabell, and Pembroke area. This role blends front-desk duties with administrative coordination and support for senior leadership.

The successful candidate will greet visitors, manage calls, schedule meetings, coordinate meetings and facilities, maintain records, and provide confidential support to the team, working onsite Monday–Friday with

Qualifications

• High school diploma or equivalent is required.
• At least 2 years of professional administrative support experience.
• Experience in receptionist, front-desk, or admin roles preferred.
• Strong MS Office skills: Excel, Word, PowerPoint.

Responsibilities

• Serve as a professional and welcoming first point of contact for visitors and guests.
• Greet visitors and direct them to the appropriate person, meeting space, or location.
• Answer and route incoming telephone calls.
• Provide administrative support to senior leadership and other team members.
• Schedule meetings and assist with day-to-day administrative coordination.
• Assist with meeting and facility planning, including room reservations, catering coordination, event setup, and communication.
• Assist with ordering departmental supplies and materials.
• Receive shipments and routine deliveries.
• Prepare and process routine administrative documentation.
• Maintain records, spreadsheets, and internal information.
• Work with Microsoft Excel to review, enter, and upload information.
• Prepare basic correspondence, documents, reports, and other materials.
• Assist with special projects and changing operational priorities.
• Maintain a high level of confidentiality when handling business, employee, and organizational information.
• Proactively support coworkers and help keep daily operations running smoothly.

Skills

Customer-service skills

Attention to detail

Organization

Written and verbal communication

Independence

Discretion with confidential info

Education

High school diploma or equivalent

Formal education in Business/Office Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Focus People is seeking an experienced Receptionist / Administrative Support professional for a well-established public-sector organization in the Pooler, Ellabell, and Pembroke area. This role blends front-desk duties with administrative coordination and support for senior leadership.

The successful candidate will greet visitors, manage calls, schedule meetings, coordinate meetings and facilities, maintain records, and provide confidential support to the team, working onsite Monday–Friday with