Receptionist / Administrative Support

Focus People; Savannah (GA); On-site; USD 22,000 - 30,000; Full time

Job summary

Focus People is seeking an experienced Receptionist / Administrative Support professional for a well-established public-sector organization in the Pooler, Ellabell, and Pembroke area. This role blends front-desk duties with administrative coordination and support for senior leadership.

The successful candidate will greet visitors, manage calls, schedule meetings, coordinate meetings and facilities, maintain records, and provide confidential support to the team, working onsite Monday–Friday with

Qualifications

• High school diploma or equivalent is required.
• At least 2 years of professional administrative support experience.
• Experience in receptionist, front-desk, or admin roles preferred.
• Strong MS Office skills: Excel, Word, PowerPoint.

Responsibilities

• Serve as a professional and welcoming first point of contact for visitors and guests.
• Greet visitors and direct them to the appropriate person, meeting space, or location.
• Answer and route incoming telephone calls.
• Provide administrative support to senior leadership and other team members.
• Schedule meetings and assist with day-to-day administrative coordination.
• Assist with meeting and facility planning, including room reservations, catering coordination, event setup, and communication.
• Assist with ordering departmental supplies and materials.
• Receive shipments and routine deliveries.
• Prepare and process routine administrative documentation.
• Maintain records, spreadsheets, and internal information.
• Work with Microsoft Excel to review, enter, and upload information.
• Prepare basic correspondence, documents, reports, and other materials.
• Assist with special projects and changing operational priorities.
• Maintain a high level of confidentiality when handling business, employee, and organizational information.
• Proactively support coworkers and help keep daily operations running smoothly.

Skills

Customer-service skills

Attention to detail

Organization

Written and verbal communication

Independence

Discretion with confidential info

Education

High school diploma or equivalent

Formal education in Business/Office Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Schedule: Monday–Friday | Daytime Hours between 7 am to 5 pm
100% Onsite

Focus People is seeking an experienced, polished, and customer-focused Receptionist / Administrative Support professional for a well-established public-sector organization in the Pooler, Ellabell, and Pembroke area.

This is more than a traditional front-desk position. The role combines reception, administrative support, meeting and facility coordination, customer service, and support for senior leadership.

Our client is looking for someone who enjoys working with people, takes pride in representing an organization professionally, and is equally comfortable greeting visitors and handling detailed administrative responsibilities behind the scenes.

This position will begin as a temporary assignment, with the potential for the successful employee to pursue a future permanent opportunity with the organization. Permanent employment is not guaranteed and would depend on performance, organizational needs, and the client’s formal hiring process.

What You’ll Do

• Serve as a professional and welcoming first point of contact for visitors and guests.
• Greet visitors and direct them to the appropriate person, meeting space, or location.
• Answer and route incoming telephone calls.
• Provide administrative support to senior leadership and other team members.
• Schedule meetings and assist with day-to-day administrative coordination.
• Assist with meeting and facility planning, including room reservations, catering coordination, event setup, and communication.
• Assist with ordering departmental supplies and materials.
• Receive shipments and routine deliveries.
• Prepare and process routine administrative documentation.
• Maintain records, spreadsheets, and internal information.
• Work with Microsoft Excel to review, enter, and upload information.
• Prepare basic correspondence, documents, reports, and other materials.
• Assist with special projects and changing operational priorities.
• Maintain a high level of confidentiality when handling business, employee, and organizational information.
• Proactively support coworkers and help keep daily operations running smoothly.

What We’re Looking For

• High school diploma or equivalent.
• At least 2 years of professional administrative support experience.
• Previous receptionist, front-desk, administrative, office support, or professional customer-service experience.
• Strong working knowledge of:
  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
• Excellent written and verbal communication skills.
• A polished, friendly, and professional demeanor.
• Strong customer-service skills.
• Excellent organization and attention to detail.
• Ability to prioritize and handle multiple responsibilities at once.
• Ability to work independently with minimal supervision.
• Good judgment and discretion.
• Ability to appropriately handle confidential or sensitive information.
• Dependable attendance and reliable transportation.
• A proactive, team-oriented approach to work.

Preferred Qualifications

Additional consideration will be given to candidates with:

• Formal education or training in Business, Office Administration, Office Management, or a related field.
• 5+ years of administrative support experience, particularly in a training, corporate, educational, government, or similar professional environment.
• Experience supporting managers, directors, or senior leadership.
• Experience coordinating meetings, events, facilities, purchasing, or office operations.

Location Flexibility

This position supports several nearby facilities in the Pooler, Ellabell, and Pembroke areas.

The employee will normally report to one location for the entire workday and may remain at that same location for an extended period. However, staffing or business needs may occasionally require reporting to one of the other nearby locations on a different day.

Candidates must have reliable transportation and be willing and able to report to all three geographic areas as needed.

This is not a driving position, and routine travel between facilities throughout the workday is not expected.

Why This Opportunity Stands Out

This is an excellent opportunity for someone who wants to be more than “the person at the front desk.”

You will play an important role in creating a strong first impression while also helping leadership and the broader team keep day-to-day operations organized and running smoothly.

The ideal candidate is someone who is:

• Naturally friendly and professional
• Comfortable interacting with a wide variety of people
• Organized and dependable
• Discreet with confidential information
• Proactive and willing to help
• Interested in developing a stable, longer-term career