Onsite Front Desk & Administrative Coordinator

Kelly Services; Los Angeles (CA); On-site; USD 66,125,000 - 68,191,000; Full time

Job summary

Kelly Services is seeking a Receptionist/Administrative Assistant to oversee front office operations for the Dean’s office. This is a 100% onsite role with a Monday–Friday schedule, 8:30 AM–5:00 PM, and a pay rate of $25.00/hour. The candidate will greet visitors, manage calls and emails, coordinate events, and support executive scheduling.

Strong customer service, organization, and confidentiality are essential. Proficiency in Microsoft Office 365, Box, Concur, and Workday Finance is required.

Qualifications

• High school diploma or equivalent.
• Experience in receptionist/administrative/front office role.
• Proficiency with Microsoft 365 and business apps (Box, Concur, Workday Finance).
• Excellent organizational, calendaring, and time management skills.
• Outstanding verbal and written communication abilities.

Responsibilities

• Greet visitors and manage front-desk interactions with excellent customer service.
• Screen and direct calls, relay messages, and monitor email inquiries for the Dean’s office.
• Provide campus information and parking guidance; coordinate events and meetings.
• Manage the COO’s schedule and coordinate Zoom and in-person meetings.
• Assist with office administration: supplies, inventory, and equipment needs.
• Procure gifts for the Dean as requested and process expense reports.
• Support or manage special projects as assigned.

Skills

Customer service

Organizational skills

Communication

Time management

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Box

Concur

Workday Finance

Job description

Kelly Services is seeking a Receptionist/Administrative Assistant to oversee front office operations for the Dean’s office. This is a 100% onsite role with a Monday–Friday schedule, 8:30 AM–5:00 PM, and a pay rate of $25.00/hour. The candidate will greet visitors, manage calls and emails, coordinate events, and support executive scheduling.

Strong customer service, organization, and confidentiality are essential. Proficiency in Microsoft Office 365, Box, Concur, and Workday Finance is required.