Onsite Firm Administrator: Exec Support & Operations Lead

Addison Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group in San Francisco seeks a highly dependable Firm Administrator to oversee day-to-day office operations and provide executive support to two senior leaders. This is a small-office environment with significant ownership over front office functions.

The role is onsite only, Monday–Friday, 40 hours, with a $100,000–$120,000 salary plus a 10–20% bonus, comprehensive medical/dental/vision and a 401(k).

Qualifications

• 3+ years experience in office management, office coordination, front office administration, or a related role.
• Ability to independently manage office operations with limited oversight.
• Strong organizational skills and attention to detail.
• Resourceful, proactive approach to problem-solving.
• Ability to prioritize responsibilities and work independently.
• Professional communication and presentation skills.
• Comfortable working fully onsite in San Francisco.
• Bachelor's degree preferred.
• Financial services, investment management, professional services, or similar industry experience preferred.
• This is an onsite position and is not eligible for a remote or hybrid schedule.
• Candidates should have experience personally owning office operations rather than primarily supporting a larger administrative team.
• The position requires someone comfortable working independently and making decisions about day-to-day office needs.
• A criminal background check is required.
• Resume review is expected next Wednesday/Thursday.
• 10–20% bonus opportunity.
• Permanent, full-time opportunity.
• High level of ownership and autonomy.
• Opportunity to work closely with senior leadership.
• Medical, dental, vision, and 401(k) eligibility.

Responsibilities

• Oversee daily office operations and ensure the workplace is organized, stocked, and functioning smoothly.
• Manage office supplies, inventory, vendors, facilities requests, and general workplace needs.
• Act as the primary point of contact for day-to-day office issues and coordinate solutions as needed.
• Proactively identify and address operational needs before they become problems.
• Manage calendars and scheduling for two senior executives.
• Coordinate business travel, including researching and arranging flights and hotels.
• Assist with expense management and related administrative processes.
• Troubleshoot common office and facilities issues and communicate with appropriate vendors or building contacts.
• Provide professional, polished administrative support in a traditional corporate environment.

Skills

Office management

Organizational skills

Communication skills

Independent work

Problem solving

Prioritization

Professional presentation

Education

Bachelor's degree preferred

Job description

Addison Group in San Francisco seeks a highly dependable Firm Administrator to oversee day-to-day office operations and provide executive support to two senior leaders. This is a small-office environment with significant ownership over front office functions.

The role is onsite only, Monday–Friday, 40 hours, with a $100,000–$120,000 salary plus a 10–20% bonus, comprehensive medical/dental/vision and a 401(k).